Mail Administrator III

Our client is a top financial institution with significant North American holdings.  They have operations across most major verticals, including institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail banking.

 

Introduction :

Prime Hires is seeking a skilled Mail Administrator III to join our client in support of an existing vacancy.

Contract Period: 4 months

Pay Rate: $18 per hour

Location: Toronto, ON

Location Type: Onsite

Business Hours: Monday-Friday, 8:00 AM – 4:00 PM

Job Responsibilities:

• Ensure that all incoming mail and courier is received, sorted and delivered in a timely fashion and the timely and accurate handling of all outgoing mail and courier destined to customers and advisors.
• Accurate handling and distribution of cheques, contracts and statements to internal and external customers.
• Using various systems web-based and internal mainframes to gather client information and mailing instructions.
• Maintain email inboxes with timely and accurate action of email inquiries, scanning and print requests.
• Perform investigations to acquire new addresses for customers.
• Investigate and resolve inquiries.
• Assist with ad hoc projects as required.
• Provide excellent customer service to our internal partners.
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, and address complaints.
• Answer telephones, direct calls and take messages.
• Compile, copy, sort, and file records of office activities, business transactions and other activities.
• Compute, record and proofread data and other information, such as records or reports.
• Maintain and update filing, inventory, mailing, and database systems.

Experience & Qualification Requirements:

• High school diploma required.
• 5-7 years administrative/customer service experience required.
• Ability to meet the physical requirements of the job.
• Some heavy lifting is required up to 50lbs.
• Demonstrated accuracy and attention to detail required to avoid privacy incidents.

How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Prime Hires & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.

Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.

We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.

 

Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.