Mail Processing Specialist

Position Summary

3AX Technologies is seeking a detail-oriented Mail Processing Specialist to support the daily handling of business correspondence, documents, and outgoing deliveries. This role combines document preparation, mail distribution, basic data entry, and record organization to help keep routine office processes on track. The successful candidate will be comfortable following established procedures, handling several small tasks throughout the day, and keeping information accurate. This is an entry-level opportunity with training provided.

Responsibilities

• Open, sort, and route incoming business mail and documents according to established procedures.
• Prepare letters, forms, and other materials for outgoing mail and package delivery.
• Check addresses, recipient details, and required paperwork before dispatch.
• Enter mail tracking information and delivery details into electronic records.
• Scan documents and save digital copies in the appropriate folders.
• Distribute correspondence to the correct departments or team members.
• Organize files, delivery receipts, and mail-related records for easy reference.
• Identify items with incomplete addresses or missing information and bring them to the appropriate person's attention.
• Monitor envelopes, labels, and other mailroom supplies and report when replenishment is needed.
• Keep mail processing equipment and work areas clean, orderly, and ready for daily use.
• Assist with routine administrative tasks as needed.

Qualifications

• High school diploma or equivalent required.
• Good attention to detail and organizational skills.
• Basic computer skills, including the ability to enter information and manage digital files.
• Ability to follow written instructions and established procedures.
• Dependable, punctual, and comfortable working independently or with a team.
• Professional communication skills and a responsible approach to handling business documents.
• No previous experience required; training provided.

Preferred Qualifications

• Familiarity with mail handling, document scanning, filing, or general office support.
• Ability to prioritize routine tasks and maintain accurate records.

Benefits

• On-the-job training.
• Supportive team environment.
• Opportunity to develop administrative and document-handling skills.
• Potential to learn additional office operations procedures.

Pay: $22.50 - $23.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Work Location: In person