Mailroom Coordinator

Job Summary

We're looking for a Mailroom Coordinator to keep incoming and outgoing mail moving through the building without delays. You'll sort letters and packages by department, log deliveries, and get everything routed to the right desk. Some days it's a steady trickle. Other days, especially around the first of the month, the mail cart is stacked and you're sorting for a good chunk of the morning. You'll also handle outgoing mail, weighing packages and figuring out the right postage or carrier. Accuracy counts, since a misrouted package usually means someone tracking you down later asking where it went. You'll keep the mailroom itself organized too, restocking envelopes and supplies as they run low. It's a role that rewards someone who can stay on top of a routine without losing track of the details.

Responsibilities

• Sorting incoming mail and packages by department or recipient
• Delivering mail to desks or drop-off points on a set schedule
• Weigh and prepare outgoing packages for shipping
• Logging tracked deliveries and signing for incoming shipments
• Restocking mailroom supplies like envelopes, labels, and boxes
• Operating postage meters and shipping software
• Flagging unusual or suspicious packages to a supervisor
• Keeping the mailroom area clean and organized, and helping coordinate deliveries when the front desk is short-staffed

Qualifications

• You keep track of where things need to go, even when several packages arrive at once.
• Comfortable with basic computer systems, you can log shipments and print postage without much guidance.
• When mail volume spikes, you're able to stay organized instead of falling behind.
• You communicate clearly with staff across departments so nothing gets lost in the shuffle.
• Being reliable matters here, since people count on their mail arriving the same day it comes in.
• If the routine changes, whether it's a new carrier or a different drop-off time, you adapt without much trouble.
• You stay calm and steady even when the mailroom gets backed up.
• Treating people politely when they stop by to ask about a delivery is part of the job.

Pay: $23.85 - $28.72 per hour

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Paid training

Education:

• High school or equivalent (Required)

Work Location: Remote