Mailroom Coordinator

Job Overview

We are seeking a proactive and detail-oriented Mailroom Coordinator to oversee the efficient handling, sorting, and distribution of mail and packages within our facility. This vital role ensures that all incoming and outgoing correspondeJob Summary

Mail and packages move through this building every day, and this role makes sure none of it gets stuck along the way. You'll sort what comes in, log it, and route it to the right person or department. It's fairly steady work. A big delivery can throw off the morning, though, and you'll need to catch up before the next round goes out. People stop by the mailroom often, whether they're expecting something or just checking on a delay, so a bit of conversation comes with the job. We typically keep this to one shift, with timing built around when deliveries actually arrive.

Responsibilities

• Sorting mail and packages by department or recipient
• Log each delivery as it's received
• Route packages to desks, offices, or mail slots
• Preparing outgoing mail, weighing and applying postage
• Tracking down a package when someone says it hasn't arrived, and following up until it turns up
• Restock envelopes, boxes, and other mailroom supplies
• Keeping shelves and carts organized between delivery rounds
• Flag damaged or unusual packages to a supervisor

Qualifications

• You keep tabs on multiple deliveries at once without losing track of where anything is.
• When a staff member has a question about a missing package, you can walk them through it without getting flustered.
• Basic computer work, like logging deliveries or printing labels, doesn't slow you down.
• Some days bring more mail than others, and you shift your pace to match without falling behind.
• You naturally keep things organized, so the mailroom doesn't end up buried by midweek.
• Showing up on time matters to you, since deliveries won't wait around.
• Even on a hectic morning, you stay steady and keep working through the backlog.
• You're friendly and easy to work with, whether it's a coworker or someone stopping by to ask about a package.nce, shipments, and materials are processed accurately and promptly. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent organizational skills, and possess a strong commitment to customer service. As a key member of our warehouse operations team, you will contribute to the seamless flow of materials and information, supporting overall operational success.

Responsibilities

• Manage daily mail distribution, including sorting, processing, and delivering internal and external correspondence
• Operate material handling equipment such as forklifts and RF scanners to load, unload, and transport shipments safely
• Use automatic inserting machines for mail processing tasks efficiently
• Perform shipment sorting and coordinate shipping & receiving activities to ensure timely delivery
• Maintain accurate data entry records for all incoming and outgoing items using Microsoft Office tools and warehouse management systems
• Conduct manual handling of heavy items with proper techniques to ensure safety during load & unload operations
• Organize files, documents, and records related to mail processing and warehouse activities for easy retrieval
• Support warehouse distribution functions by assisting with inventory management, filing, and general organizational tasks
• Ensure compliance with safety protocols during outdoor work activities and when operating material handling equipment
• Collaborate with team members to streamline warehouse operations, improve workflow efficiency, and uphold high standards of customer service

Qualifications

• Proven experience in warehouse operations or distribution centers is highly preferred
• Ability to operate forklift trucks, RF scanners, automatic inserting machines, and other material handling equipment safely
• Strong organizational skills with attention to detail in data entry, filing, and shipment documentation
• Physical ability to perform heavy lifting and manual handling tasks regularly throughout the shift
• Basic math skills for inventory counting, measurements, and shipment calculations
• Excellent customer service skills for interacting with internal teams and external vendors or carriers
• Familiarity with Microsoft Office applications such as Word and Excel for record keeping and reporting purposes
• Outdoor work experience is a plus for handling outdoor shipments or yard activities
• Knowledge of shipping & receiving procedures along with warehouse distribution best practices

Join our team as a Mailroom Coordinator to play a crucial role in maintaining smooth warehouse operations while enjoying a dynamic work environment that values your skills. We are committed to providing opportunities for growth while supporting your professional development in materials handling, logistics coordination, and customer service excellence.

Pay: $25.71 - $30.97 per hour

Expected hours: 40.0 – 86.0 per week

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Paid training
• Vision insurance

Education:

• High school or equivalent (Required)

Work Location: Remote