Mailroom Coordinator

Job Summary

This role handles the building's mail traffic from the moment it arrives to the moment it's routed out. You'll log incoming deliveries, sort them by department, and get everything to the right desk before it backs up. Outgoing mail runs on its own rhythm, usually picked up later in the day, so you'll switch gears to weighing and labeling packages. Some mornings are slower, and that's when restocking and organizing happen. Staff check in with the mailroom fairly regularly, mostly to ask where something is, so you'll be answering questions as much as sorting mail. We usually keep this to a single shift.

Responsibilities

• Logging and sorting incoming mail and packages
• Route items to desks, offices, or departments
• Weigh and label outgoing mail for pickup
• Preparing packages with the correct postage
• Chasing down a delivery that someone says never arrived
• Restock boxes, envelopes, and packing tape
• Straightening shelves and carts during quieter stretches
• Reporting damaged or unusual packages to a supervisor

Qualifications

• You keep several deliveries organized in your head without losing track of any of them.
• When a staff member has a question about something missing, you explain it without getting flustered.
• Logging deliveries and printing postage on a computer system is second nature to you.
• Mail volume isn't always steady, and you adjust your pace to match without falling behind.
• You naturally keep the mailroom tidy rather than letting things pile up.
• Being on time matters to you, since the first delivery round depends on it.
• Even when things get busy, you keep working through the backlog without losing your cool.
• You're easy to deal with, whether it's a coworker or a visitor stopping by.

Pay: $24.78 - $29.84 per hour

Expected hours: 35.0 – 67.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid training

Education:

• High school or equivalent (Required)

Work Location: Remote