Mailroom Coordinator

Job Summary

This role keeps mail and packages moving through the building without things getting lost or backed up. You'll sort incoming mail, log deliveries, and get items routed to the right department or person. Some days it's quiet, just a steady stream of envelopes and packages to work through. Other days a big shipment comes in and you're sorting for a while. We're usually coordinating with a few departments at once, so staying organized counts for a lot. You'll also track outgoing mail and make sure it goes out on time. It's a role that rewards consistency more than anything flashy.

Responsibilities

• Sorting incoming mail and packages by department or recipient
• Logging deliveries in the mail system
• Distributing mail to desks or department drop points
• Prepare outgoing mail and packages for pickup, including labeling and weighing
• Tracking packages that require a signature
• Restocking mailroom supplies like envelopes and labels
• Answering questions from staff about missing or delayed mail
• Keeping the mailroom tidy and organized between deliveries, especially during busier stretches

Qualifications

• You keep track of where every piece of mail needs to go, even when several departments are waiting at once.
• When a large shipment comes in unexpectedly, you're able to adjust your plan for the day without losing track of what's already done.
• Being reliable matters here, since departments count on their mail arriving on schedule.
• You're comfortable using basic computer systems to log and track deliveries.
• Staying organized helps you manage multiple mail routes without mixing up recipients.
• If a package looks mishandled or a delivery seems off, you're willing to check it rather than let it pass through.
• You generally stay calm when the mailroom gets busy all at once.
• Treating coworkers with respect makes it easier to sort out mail issues as they come up.

Pay: $25.62 - $30.85 per hour

Expected hours: 33.0 – 76.0 per week

Benefits:

• 401(k)
• 401(k) matching
• 403(b)
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Paid training

Education:

• High school or equivalent (Required)

Work Location: Remote