Mailroom Coordinator

Job Summary

We're looking for someone to keep our mailroom running day to day. You'll sort incoming mail and packages, get deliveries to the right desks, and keep outgoing shipments moving on schedule. Some days are quiet. Other days packages pile up fast and you're on your feet sorting, scanning, and delivering for most of the shift, so it helps if you don't mind a bit of repetition. You'll also handle basic recordkeeping, track packages in our system, and flag anything that looks off, like damaged boxes or missing labels. We're a friendly team and we try to keep things running smoothly, but things do get busy, especially around the holidays.

Responsibilities

• Sorting incoming mail and packages by department
• Deliver mail to desks and offices on a set route
• Scanning packages into the tracking system as they arrive
• Restock mailroom supplies like envelopes, labels, and boxes
• Preparing outgoing shipments and coordinating pickup times with carriers
• Light cleaning and organizing of the mailroom space
• Answering phone or email questions about lost or delayed packages
• Assisting with occasional office moves or furniture deliveries

Qualifications

• You keep track of small details that others might miss, especially when packages come in mislabeled or out of order.
• Good communication skills come in handy here, since you'll be checking in with different departments throughout the day.
• Being comfortable with basic computer use helps, since you'll be logging deliveries into our tracking system.
• Staying organized matters, particularly when the mailroom gets busy and several deliveries need sorting at once.
• If something changes at the last minute, like a schedule shift or an urgent delivery, you're able to adjust without much trouble.
• Showing up on time and sticking to your schedule is something we count on.
• A positive attitude goes a long way when things get hectic and packages keep stacking up.
• You're generally comfortable working as part of a team and pitching in wherever it's needed.

Pay: $25.33 - $30.50 per hour

Expected hours: 43.0 – 67.0 per week

Benefits:

• 401(k)
• 401(k) matching
• 403(b)
• Dental insurance
• Disability insurance
• Flexible spending account
• Life insurance
• Paid time off
• Paid training

Education:

• High school or equivalent (Required)

Work Location: Remote