Mailroom Coordinator

Job Summary

We're looking for a Mailroom Coordinator to keep mail and packages moving through the building without delays. You'll sort deliveries as they come in, log them into our system, and route everything to the right desk or department. Some days it's a trickle. Other days a large shipment arrives and you're sorting nonstop for a while before it evens out. You'll also prep outgoing mail, coordinate courier pickups, and keep the mailroom stocked and tidy. We're usually looking for someone who can settle into the routine and keep things running with minimal check-ins. It's a role built around consistency, and that suits people who like a predictable rhythm to their day.

Responsibilities

• Sorting incoming mail and packages by recipient
• Log deliveries into the tracking system
• Distributing items to the correct desks or mailboxes
• Preparing outgoing packages and scheduling courier pickups
• Restocking envelopes, labels, and boxes as supplies run low
• Light organizing and cleaning of the mailroom space
• Answering staff questions about missing or delayed mail
• Reporting damaged or suspicious packages to building security

Qualifications

• You keep track of small details, which matters when a lot of mail comes through and needs to land with the right person.
• Good communication skills help when staff stop by asking about a package that hasn't shown up yet.
• You're comfortable using basic computer software to log and track deliveries throughout the day.
• When the mailroom gets busy after a large delivery, you're able to stay organized and work through the backlog steadily.
• Being reliable matters here, since staff count on their mail showing up where and when it should.
• You stay friendly with people who stop by, even on the days when the mailroom is slammed.
• A positive attitude helps on the days when things pile up faster than expected.
• You're willing to learn the specific routines and systems this building uses for handling mail.

Pay: $25.66 - $30.91 per hour

Expected hours: 33.0 – 67.0 per week

Benefits:

• 401(k)
• 401(k) matching
• 403(b)
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid training

Education:

• High school or equivalent (Required)

Work Location: Remote