Mailroom Coordinator

Job Summary

We're looking for a Mailroom Coordinator to manage the daily flow of mail and packages through the building. You'll sort deliveries as they arrive, enter them into our tracking system, and get them routed to the right desk or department. Some days are light. Other days a large shipment lands all at once and you're sorting steadily for a good stretch before it lets up. You'll also handle outgoing mail, arrange courier pickups, and keep the mailroom stocked and reasonably tidy. We usually see the biggest rush right after morning delivery, so pacing that window matters. It's a role built on routine, and it suits someone who doesn't mind the same rhythm day to day.

Responsibilities

• Sorting incoming mail and packages by recipient
• Log each delivery into the tracking system
• Routing items to the correct desks or mailboxes
• Preparing outgoing mail and scheduling courier pickups
• Restocking envelopes, labels, and boxes as they run low
• Light cleaning and organizing of the mailroom space
• Answering staff questions about missing or delayed mail
• Flagging damaged or suspicious packages to building security

Qualifications

• You keep track of small details, which matters when a stack of mail comes in and needs to reach the right person without mix-ups.
• Good communication skills help when a staff member stops by asking where their package went.
• You're comfortable using basic computer software to log and track deliveries throughout the day.
• When the mailroom gets busy after a big delivery, you're able to stay organized and work through the backlog without losing track.
• Being reliable matters here, since staff count on their mail arriving where and when it should.
• You stay friendly with the people who stop by, even on the days when things are backed up.
• A positive attitude helps on the days when the workload piles up faster than usual.
• You're willing to learn the specific routines this building uses for handling its mail.

Pay: $24.61 - $29.63 per hour

Expected hours: 34.0 – 56.0 per week

Benefits:

• 401(k)
• 401(k) matching
• 403(b)
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid training
• Referral program
• Relocation assistance
• Vision insurance

Education:

• High school or equivalent (Required)

Work Location: Remote