Mailroom Coordinator

Job Summary

We're looking for a Mailroom Coordinator to keep mail and packages moving through the building each day. You'll sort deliveries as they come in, log them into our tracking system, and route everything to the right desk or department. Some days are quiet from start to finish. Then a large shipment lands and you're sorting steadily for a good while before the pace lets up. You'll also handle outgoing mail, arrange courier pickups, and keep the mailroom stocked and reasonably tidy throughout the shift. We generally see the heaviest volume right after the morning drop-off, so getting ahead of that window matters. It's a routine-based role, and it suits someone who's comfortable with a fairly predictable day.

Responsibilities

• Sorting incoming mail and packages by recipient
• Log deliveries into the tracking system as they arrive
• Routing items to the correct desks or mailboxes
• Preparing outgoing mail and scheduling courier pickups
• Restocking envelopes, labels, and boxes as needed
• Light tidying and organizing of the mailroom space
• Answering staff questions about missing or delayed mail
• Reporting damaged or suspicious packages to building security

Qualifications

• You keep track of small details, which matters when a lot of mail comes in and needs to reach the right person without mix-ups.
• Good communication skills help when a staff member stops by asking about a delayed package.
• You're comfortable using basic computer software to log and track deliveries throughout the day.
• When the mailroom gets busy after a large drop-off, you're able to stay organized and work through the backlog steadily.
• Being reliable matters here, since staff count on their mail showing up where and when it should.
• You stay friendly with the people who stop by, even on the days things are backed up.
• A positive attitude helps on the days when the workload piles up faster than expected.
• You're willing to learn the specific routines this building uses for handling its mail.

Pay: $25.57 - $30.79 per hour

Expected hours: 34.0 – 68.0 per week

Benefits:

• 401(k)
• 403(b)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Paid time off
• Paid training
• Relocation assistance

Education:

• High school or equivalent (Required)

Work Location: Remote