Mailroom Coordinator

Job Summary

We're looking for a Mailroom Coordinator to keep mail and packages moving through the building on a daily basis. You'll sort incoming deliveries by department, log what comes in, and get things to the right desks or mailboxes along a set route. Some days are light, others bring a big batch all at once and you're sorting steadily for a while before it settles down. You'll also prep outgoing mail, double-checking addresses and postage before anything leaves. It's usually predictable, but every so often something needs to go out same day, and you'll need to move on it. People tend to come find you when a package goes missing, so keeping things logged accurately matters more than it seems at first glance.

Responsibilities

• Sorting incoming mail and packages by department or recipient
• Logging deliveries as they arrive
• Delivering mail to desks, offices, or mailboxes on a regular route
• Checking addresses and postage on outgoing items before they ship
• Answering staff questions about delayed or missing packages
• Restock envelopes, labels, and shipping boxes as needed
• Keeping the mailroom tidy and organized
• Coordinating with couriers or delivery drivers on pickups and drop-offs

Qualifications

• You keep close track of where things are, especially when packages pile up during a busy stretch.
• Communication matters here, since you're often the one explaining where a delivery ended up.
• Being comfortable with basic computer or scanning systems helps you log things accurately.
• Staying organized is part of the job, since a misplaced package usually means someone's asking about it later that day.
• Punctuality matters, since routes and pickup times run on a schedule.
• If a package arrives damaged or mislabeled, you're willing to flag it before passing it along.
• Being dependable day to day is something the role depends on.
• You stay patient and friendly even when someone's checking on the same package for the third time that week.

Pay: $24.23 - $29.18 per hour

Expected hours: 44.0 – 85.0 per week

Benefits:

• 401(k)
• 401(k) matching
• 403(b)
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Paid training
• Referral program
• Vision insurance

Education:

• High school or equivalent (Required)

Work Location: Remote