Mailroom Coordinator

Job Summary

We're hiring a Mailroom Coordinator to keep incoming and outgoing mail and packages moving through our offices. You'll sort letters and log packages as they arrive, then get each item to the right desk or department. Mornings are usually busiest, that's when the carriers come through. Deliveries don't wait. Between runs, you'll weigh and stamp outgoing envelopes and tidy the mailroom so anyone can find what they need, which matters more than it sounds when someone's waiting on a signed contract. We'd like every item to reach the right person the first time.

Responsibilities

• Sorting incoming mail by name or department.
• Log each package in the tracking system when it arrives.
• Delivering mail and packages to desks and floors on a set route, which usually takes a couple of trips, so check your cart before you leave.
• Postage meter refills.
• Restock envelopes, labels, and tape as they run low.
• Setting aside misdirected or returned items for follow-up.
• Calling carriers to schedule pickups.

Qualifications

• You keep names and tracking numbers straight, even when a stack of packages shows up at once.
• Staying organized matters here, since a misplaced package can sit unnoticed for days.
• If you can read English and follow a short written note from a coworker, you'll generally do fine with labels and delivery instructions.
• Everyday computer use, like entering a tracking number or sending a short email, is all we need.
• When two carriers and a deadline overlap, you work out what goes first and handle it before the rest.
• Showing up on time for your scheduled shifts matters, because mail doesn't sort itself.
• Being a team player helps, since the mailroom touches everyone in the building.

Pay: $24.22 - $29.17 per hour

Expected hours: 40.0 – 80.0 per week

Benefits:

• 401(k)
• 401(k) matching
• 403(b)
• Dental insurance
• Disability insurance
• Flexible spending account
• Life insurance
• Paid time off
• Relocation assistance

Education:

• High school or equivalent (Preferred)

Work Location: Remote