Mailroom Coordinator

Job Summary

You'll run the mailroom day to day, which means receiving incoming mail and packages, logging each one, and getting it to the right person in the building. It's a fast-paced environment in the morning, when the carrier drops off most of the day's volume. Afternoons are usually calmer, so that's when outgoing mail gets metered and bundled for pickup. Short version: you keep things moving. We're a single-site office, and people notice quickly when a package goes missing.

Responsibilities

• Sorting incoming mail by department or name.
• Log packages in the tracking sheet and leave a notice for the recipient.
• Delivering mail carts to each floor twice a day.
• Postage meter and outgoing mail.
• Restock envelopes, labels, and tape as they run low.
• Moving larger boxes to the shelf behind the counter, which sometimes means lifting up to 35 pounds.
• Answering the front window when someone asks about a package that hasn't been logged, then tracking it down with the carrier.

Qualifications

• You double-check names and suite numbers before a package goes on the cart, since a wrong delivery means a second trip.
• When several carriers show up at once, keeping your tables organized and working through them in order keeps the line moving.
• Being punctual matters here, the first delivery arrives early and someone has to sign for it.
• We want a team player who'll tell the next person what's still waiting.
• Typing into a spreadsheet and printing a label are part of the day, and you'll often pick up the tracking system after a short walkthrough.
• Staying friendly with coworkers asking about a late package beats getting defensive, and we'd rather you pass it to the supervisor if it gets heated.

Pay: $24.99 - $30.09 per hour

Expected hours: 34.0 – 67.0 per week

Benefits:

• 401(k)
• 403(b)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Paid time off
• Paid training
• Relocation assistance

Education:

• High school or equivalent (Preferred)

Work Location: Remote