Maintenance Admin Clerk

About the role

To support site maintenance operations through administrative coordination, documentation, maintenance reporting, and monitoring of work orders, materials, and repair activities while gaining practical workplace experience.

Key responsibilities

• Assist in recording and tracking maintenance requests, work orders, and repair progress.
• Maintain maintenance records, equipment registers, service reports, and related documentation.
• Assist in preparing daily, weekly, and monthly maintenance reports.
• Support the monitoring of maintenance materials, spare parts, tools, and inventory records.
• Coordinate with site personnel, contractors, and suppliers on maintenance schedules and outstanding work.
• Assist in preparing purchase requisitions and maintaining records of delivery orders and invoices.
• Update preventive maintenance schedules and follow up on outstanding maintenance activities.
• Assist in monitoring site work progress and compiling relevant records for reporting.
• Ensure proper filing and accuracy of maintenance documents.
• Perform other duties and assignments as directed by the immediate superior.

About you

• Bachelor's Degree in Business Administration, Management, Facilities Management, or a related field.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good communication, coordination, and organisational skills.
• Willing to learn and able to work independently with minimal supervision.
• Responsible, detail-oriented, and proactive.
• Willing to be based at the project site.