Maintenance Admin

Maintenance Administrator

Location: Alabang, Muntinlupa City
Employment Type: Full-Time
Company: MMC – Mine Maintenance Construction

About the Role

MMC is looking for a motivated and organised Maintenance Administrator to join our Alabang team and provide dedicated administrative support to our Maintenance Department in Australia.

This is an excellent opportunity for a graduate or junior professional who wants to develop a career in maintenance administration, planning and asset management. Extensive maintenance experience is not required. We are looking for someone who is willing to learn, takes ownership of tasks, follows through on actions, and can work effectively with our Australian maintenance team.

You will work closely with the Maintenance Coordinator and the wider MMC team to ensure maintenance activities, work orders, records, compliance requirements and follow-ups are properly processed and kept up to date.

Key Responsibilities

·         Provide dedicated day-to-day administrative support to the Maintenance Department.

·         Create, update and monitor maintenance work orders.

·         Track outstanding maintenance actions and ensure required follow-ups are completed.

·         Maintain maintenance registers, matrices, trackers and asset records.

·         Update maintenance records following servicing, inspections, repairs and other maintenance activities.

·         Collect, organise and file maintenance documentation, including service reports, inspection records, certificates, invoices and supporting documents.

·         Follow up with relevant employees, suppliers and service providers for outstanding maintenance information and documentation.

·         Assist with tracking scheduled servicing, inspections, registrations, certifications and other compliance requirements.

·         Support the development and maintenance of maintenance procedures, workflows and work instructions.

·         Assist with maintenance planning and scheduling activities.

·         Monitor maintenance emails and ensure actions are captured and followed through.

·         Maintain accurate electronic maintenance files and records.

·         Support maintenance activities for MMC’s Australian operations, initially focusing on Darwin with the potential to support Adelaide.

·         Escalate overdue, incomplete or compliance-critical maintenance actions to the appropriate person.

·         Assist with continuous improvement and automation of maintenance administration processes.

·         Perform other maintenance administration duties as required.

What We’re Looking For

·         Graduate or junior-level applicant; candidates with relevant administrative or maintenance experience are also welcome.

·         Degree or qualification in Business Administration, Engineering, Industrial Technology, Office Administration or a related field is an advantage.

·         Strong organisational and time-management skills.

·         High attention to detail and accuracy.

·         Strong follow-up skills and the ability to take ownership of assigned actions.

·         Comfortable working with registers, spreadsheets, databases and electronic filing systems.

·         Good written and verbal English communication skills.

·         Proficient in Microsoft Office, particularly Excel and Outlook.

·         Able to manage multiple priorities and meet deadlines.

·         Willing to learn maintenance systems, processes and terminology.

·         Able to work independently while collaborating with teams based in Australia.

·         Experience with maintenance management systems, work orders, asset registers or compliance documentation is an advantage but not essential.

·         AI knowledge is a plus.

Why Join MMC?

This role provides an opportunity to gain practical experience supporting maintenance operations within the mining, construction and industrial services sector.

You will receive training and guidance from experienced team members while developing skills in maintenance administration, asset management, compliance, planning and process improvement.

If you are organised, proactive, willing to learn and enjoy making sure tasks are followed through to completion, we’d like to hear from you.

Apply now and become part of the MMC team.