Maintenance Administration Assistance

About the role

We are seeking a Maintenance Administration Assistant to join IBIDEN Electronics Malaysia Sdn Bhd in a full-time capacity based in Bukit Minyak, Penang. This role is instrumental in supporting the maintenance department by ensuring smooth administrative operations, efficient scheduling, and effective communication between maintenance teams and other departments. As a Maintenance Administration Assistant, you will play a vital role in optimising maintenance workflows, maintaining critical documentation, and providing administrative support that directly impacts the operational efficiency of our facilities.

Key responsibilities

• Scheduling and coordinating maintenance activities, including preventative maintenance, repairs, and equipment inspections
• Maintaining accurate and up-to-date maintenance records, logs, and documentation in compliance with company standards
• Processing and tracking maintenance requests from various departments, prioritising according to urgency and operational impact
• Liaising between maintenance technicians, management, and other departments to ensure effective communication and timely issue resolution
• Preparing maintenance reports, performance statistics, and cost analyses for management review
• Managing maintenance inventory and assisting with procurement of spare parts and equipment
• Supporting the maintenance team with administrative tasks including email correspondence, filing, and data entry
• Assisting in the organisation and coordination of maintenance training sessions and safety briefings
• Ensuring compliance with health, safety, and environmental regulations within the maintenance department

What we're looking for

• High school diploma or equivalent; administrative or technical qualifications would be advantageous
• Proven experience in an administrative or maintenance support role, preferably within a manufacturing or industrial environment
• Strong organisational skills with the ability to manage multiple tasks and prioritise effectively
• Excellent written and verbal communication skills in English and Bahasa Malaysia
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and experience with maintenance management systems or similar software
• Keen attention to detail and accuracy in record-keeping and documentation
• Ability to work collaboratively with technical teams and cross-functional departments
• Problem-solving mindset and willingness to support continuous improvement initiatives
• Knowledge of basic maintenance terminology and processes would be beneficial

What we offer

IBIDEN Electronics Malaysia Sdn Bhd is committed to providing a supportive and professional work environment. We offer competitive remuneration, opportunities for career development within the administration and facilities management sectors, and a workplace culture that values teamwork and continuous learning. We provide access to training programmes to enhance your professional skills and knowledge. Our commitment to employee wellbeing includes a comprehensive benefits package and a collaborative workplace where your contributions are recognised and valued.

About us

IBIDEN Electronics Malaysia Sdn Bhd is a leading electronics manufacturing company dedicated to delivering high-quality products and services to our clients worldwide. With a commitment to operational excellence, innovation, and sustainability, we maintain state-of-the-art facilities and foster a workplace culture that encourages professional growth and collaboration. Our team is composed of dedicated professionals who take pride in maintaining the highest standards of quality, safety, and customer satisfaction. We believe in investing in our employees and creating an environment where they can thrive and contribute meaningfully to our success.

Apply now

If you are an organised and proactive individual with a passion for supporting maintenance operations and contributing to operational efficiency, we would like to hear from you. Please submit your CV, a cover letter outlining your relevant experience, and any supporting documents to our recruitment team. We look forward to reviewing your application.