Maintenance Administration Support Officer

Qualifications

• Bachelor's degree Administration or related fields.
• Minimum 1 years of work experience in document control and/or administrative support or related fields.
• Knowledge of office administration . Human skill. Language skill
• Good command of both spoken and written English.
• Good command of computer skills, including MS Office Applications.

Roles and Responsibilities

• Control and maintain documents that are related to ISO 9001, ISO 14001, ISO 45001, and PDPA.
• Control and maintain department records and files by acting as Documentation Controller for Maintenance Department (DCD).
• Ensure compliance with internal controls and audit requirements.
• Perform daily administrative work and routine supportive tasks for Division Managers and Section Managers.
• Prepare documents as directed by Section Managers, Division Managers, and Department Managers and distribute them to all concerned persons.
• Draft letters and internal memorandums, both in Thai and English, as requested by each division, prepare and manage those correspondences according to the company’s process.
• Maintain and update filing systems (electronic and paper).
• Assist with general administrative duties, including filing, data entry, and correspondence.
• Manage and control the flow of incoming and outgoing mail and documents.
• Maintain accurate records and documentation for all departments’ activities.
• Monitor, record, and update the number of assets and personal protective equipment (PPE).
• Maintain office supplies inventory and order as needed.
• Ensure office equipment is maintained and functioning.
• Manage and process the customer complaints related to the Maintenance Department.
• Administer and process all petty cash transactions in line with the company policies.
• Coordinate with HR for staff roster, leave records, and staff benefits.
• Coordinate with the Training Department for organizing and maintaining training records.
• Keep the office clean and tidy.
• Provide general support to staff and visitors.