Maintenance Coordinator

Maintenance Coordinator – Property Management

Location: Sicklerville, NJ
Schedule: Monday–Friday, 7:30 AM–2:00 PM
Position Type: Office/Administrative

Job Description

We are seeking an organized and dependable Maintenance Coordinator to support the maintenance operations of our property management company. This is an office-based administrative position and does not involve performing maintenance or repair work.

The Maintenance Coordinator serves as the main point of coordination between property management, maintenance staff, residents, and outside vendors. The ideal candidate will be organized, comfortable handling multiple priorities, and able to communicate professionally with residents, employees, contractors, and vendors.

Responsibilities

• Work closely with the Maintenance Supervisor to coordinate maintenance and repair needs across apartment units, common areas, and property grounds.
• Receive, review, prioritize, and assign resident work orders to maintenance staff.
• Monitor open work orders and follow up to ensure repairs are completed promptly.
• Coordinate access to apartment units when residents are unavailable and communicate with residents regarding repairs, inspections, and vendor services.
• Assist with preparation for HUD, USDA, township, fire, and other required property inspections.
• Track inspection deficiencies and coordinate necessary repairs to ensure corrections are completed within required deadlines.
• Maintain documentation of inspection-related repairs and completed work.
• Contact and schedule outside vendors when work cannot be completed by in-house maintenance staff.
• Coordinate services including plumbing, electrical, HVAC, roofing, pest control, landscaping, cabinetry, and other property repairs.
• Obtain estimates and proposals for larger repairs when needed.
• Maintain vendor contact information, service records, warranties, and related documentation.
• Coordinate maintenance staff, painters, contractors, and cleaners during apartment turnovers.
• Collect weekly employee timesheets and submit payroll hours biweekly.
• Organize and code maintenance-related invoices for processing by bookkeeping.
• Track maintenance employee hours by property.
• Track expenses for maintenance supplies, materials, and appliances for each apartment complex.
• Prepare intercompany invoices to properly allocate maintenance expenses among properties.
• Maintain updated flooring, painting, and appliance records.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple work orders, deadlines, vendors, and properties simultaneously.
• Comfortable communicating with residents, maintenance employees, contractors, and management.
• Basic computer and office skills, including email, data entry, and recordkeeping.
• Ability to maintain accurate records and documentation.
• Dependable, professional, and able to work independently.
• Previous experience in property management, maintenance coordination, office administration, dispatching, or a related position is preferred, but not necessarily required.

Schedule

Monday through Friday
7:30 AM–2:00 PM
Sicklerville, New Jersey

Important Note

This is an office-based Maintenance Coordinator position. The employee will coordinate and oversee maintenance-related administrative tasks but will not be responsible for physically performing maintenance, construction, plumbing, electrical, HVAC, or other repair work.

Pay: $19.00 - $22.00 per hour

Expected hours: 32.5 per week

Work Location: In person