Maintenance Executive

Job Title: Maintenance Executive

Department: Administration

Reports To: Admin Manager / Director

Location: Vashi, Navi Mumbai (HO)

Job Purpose:

The Maintenance Executive is responsible for ensuring the smooth functioning, safety, and upkeep of infrastructure, equipment, utilities, and facilities across all Kidzonia International Preschool & Day Care centers. The role involves regular center visits, preventive maintenance, vendor coordination, repair management, safety inspections, and timely resolution of maintenance issues to ensure a safe, secure, and child-friendly environment for children, parents, and staff.

Travel to centers is mandatory to monitor maintenance activities, conduct inspections, and address operational requirements across locations.

Key Responsibilities

1. Facility Maintenance Management

• • Ensure proper maintenance of all preschool and daycare facilities.
  • Conduct regular inspections of classrooms, activity areas, daycare rooms, offices, and common areas.
  • Identify maintenance requirements and initiate corrective actions promptly.
  • Monitor overall infrastructure condition and recommend improvements where necessary.
  • Ensure all facilities remain operational, safe, and child-friendly.

2. Preventive Maintenance

• • Develop and implement preventive maintenance schedules for all centers.
  • Conduct periodic checks of electrical, plumbing, civil, and mechanical systems.
  • Ensure routine servicing of equipment and fixtures.
  • Minimize downtime through proactive maintenance planning.
  • Maintain preventive maintenance records and schedules.

3. Repair & Breakdown Management

• • Attend and resolve maintenance complaints raised by centers.
  • Coordinate repair work related to electrical, plumbing, carpentry, painting, civil work, and general upkeep.
  • Ensure timely closure of maintenance requests.
  • Monitor quality of repair work and ensure long-term solutions.
  • Escalate major maintenance concerns to management when required.

4. Safety & Infrastructure Compliance

• • Conduct regular safety inspections across centers.
  • Ensure safe functioning of electrical systems, furniture, play equipment, and fixtures.
  • Identify potential hazards and take corrective action immediately.
  • Ensure compliance with safety standards and operational guidelines.
  • Support implementation of emergency preparedness and safety procedures.

5. Vendor Management

• • Coordinate with maintenance contractors, technicians, and service providers.
  • Obtain quotations and assist in vendor selection.
  • Monitor vendor performance and service quality.
  • Ensure timely completion of maintenance work by external agencies.
  • Maintain records of service contracts, warranties, and vendor documentation.

6. Asset & Equipment Maintenance

• • Monitor the condition and functionality of company assets and equipment.
  • Maintain records of repairs, servicing, and replacements.
  • Ensure proper upkeep of air conditioners, water purifiers, electrical appliances, furniture, and play equipment.
  • Coordinate asset movement and installation across centers when required.

7. Utility Management

• • Monitor utility services including electricity, water supply, internet connectivity, and other essential services.
  • Coordinate with service providers for issue resolution.
  • Ensure uninterrupted availability of utilities at all centers.
  • Report recurring utility issues and recommend corrective measures.

8. Center Visits & Maintenance Audits

• • Conduct regular visits to all assigned centers.
  • Perform maintenance audits and submit inspection reports.
  • Track closure of identified maintenance observations.
  • Ensure centers maintain infrastructure standards prescribed by the organization.
  • Provide recommendations for facility enhancement and upkeep.

9. New Center Setup Support

• • Assist in infrastructure readiness for new center launches.
  • Coordinate installation of furniture, fixtures, equipment, and utilities.
  • Ensure completion of maintenance-related requirements before center commencement.
  • Support renovation and expansion projects as required.

10. Documentation & Reporting

• • Maintain maintenance logs and service records.
  • Track maintenance complaints and closure timelines.
  • Prepare periodic reports on maintenance activities and expenses.
  • Maintain records of preventive maintenance schedules and vendor services.
  • Support audits and management reviews through accurate documentation.

11. Budget & Cost Control

• • Monitor maintenance-related expenses.
  • Obtain competitive quotations for repair and maintenance activities.
  • Recommend cost-effective solutions without compromising quality and safety.
  • Assist in annual maintenance budgeting and expense tracking.

12. Culture & Values Ambassador

• • Promote Kidzonia's values of care, safety, professionalism, and responsibility.
  • Ensure all maintenance activities support a safe and child-friendly environment.
  • Demonstrate responsiveness, accountability, and service orientation in all interactions.
  • Support initiatives that enhance parent confidence and center reputation.

Required Qualifications

• • Diploma or Bachelor's Degree in Electrical, Mechanical, Civil Engineering, Facility Management, or related field.
  • Technical certifications in maintenance-related trades will be an added advantage.

Experience

• • 2–5 years of experience in facility maintenance, infrastructure management, or technical support roles.
  • Experience in schools, preschools, educational institutions, healthcare facilities, retail chains, or multi-location organizations will be preferred.
  • Experience in handling electrical, plumbing, civil, and general maintenance activities is desirable.

Key Skills & Competencies

• • Facility and infrastructure maintenance knowledge.
  • Basic electrical, plumbing, civil, and repair troubleshooting skills.
  • Vendor and contractor coordination.
  • Preventive maintenance planning.
  • Problem-solving and decision-making abilities.
  • Documentation and reporting skills.
  • Time management and prioritization.
  • Strong coordination and communication skills.

Personal Attributes

• • Responsible and dependable.
  • Proactive and solution-oriented.
  • Detail-oriented with strong follow-up skills.
  • Ability to work independently and manage multiple tasks.
  • Safety-conscious and quality-focused.
  • Positive attitude and service-oriented approach.

Working Conditions

• • Full-time, on-site role.
  • Extensive travel to centers is mandatory.
  • Candidate should possess a valid two-wheeler and driving license.
  • May require availability beyond regular working hours during emergencies or urgent maintenance requirements.
  • Regular interaction with Center Managers, staff, vendors, contractors, parents, and external service providers.
  • Exposure to maintenance activities, inspections, and site visits across multiple locations.