Maintenance Head

Department: Maintenance / Workshop
Industry: Transportation / Fleet & Cab Services
Reporting To: Management / Operations Head

Key Responsibilities

1. Vehicle Inspection & Maintenance

• Inspect vehicles regularly to ensure safe, reliable, and optimal performance.
• Diagnose mechanical, electrical, and other vehicle-related issues.
• Coordinate and supervise repair and maintenance activities.
• Ensure faulty, worn-out, or damaged parts are replaced with appropriate quality parts.
• Conduct regular vehicle inspections and road trials after major repairs.
• Ensure vehicles are maintained as per manufacturer recommendations and company standards.

2. Preventive Maintenance

• Plan and monitor preventive maintenance schedules for all fleet vehicles.
• Ensure timely servicing, oil changes, tyre checks, battery checks, brake inspections, and other routine maintenance.
• Identify potential vehicle issues in advance and take corrective action to minimize breakdowns.
• Maintain vehicle-wise maintenance history and service records.

3. Breakdown & Emergency Support

• Handle vehicle breakdowns and coordinate timely repairs.
• Provide technical guidance to drivers and maintenance staff during breakdown situations.
• Analyze recurring breakdowns and implement corrective measures to reduce downtime.
• Ensure minimum vehicle downtime and maximum fleet availability.

4. Workshop Management

• Supervise day-to-day workshop activities and ensure work is completed within the required timeline.
• Allocate repair and maintenance work to mechanics and technicians.
• Monitor the quality of repair work before releasing vehicles for operations.
• Maintain proper housekeeping, safety, tools, equipment, and discipline in the workshop.
• Coordinate with external garages and service centers whenever specialized repairs are required.

5. Spare Parts & Inventory

• Identify spare parts required for vehicle repairs and coordinate with the purchase/accounts team.
• Monitor spare parts consumption and maintain proper records.
• Ensure availability of critical spare parts to avoid unnecessary vehicle downtime.
• Verify parts quality and ensure proper utilization of maintenance materials.

6. Maintenance Records & MIS

• Maintain vehicle-wise service, repair, breakdown, and spare-parts records.
• Ensure all maintenance entries are updated accurately in the maintenance software/MIS.
• Prepare regular maintenance reports, including vehicle downtime, repair costs, recurring issues, and preventive maintenance status.
• Analyze maintenance expenses and identify opportunities for cost control.

7. Team Supervision

• Supervise mechanics, technicians, service advisors, and other workshop staff.
• Allocate daily work and monitor team performance.
• Guide the maintenance team on proper diagnosis, repair procedures, and safety practices.
• Ensure staff follow company policies and workshop safety procedures.

8. Insurance & Accident Repairs

• Coordinate accident-related vehicle inspections and repair work.
• Support the insurance claim process by arranging required documents, estimates, photographs, and repair details.
• Monitor accident repairs and ensure vehicles are properly inspected before being returned to operations.

9. Fleet Coordination

• Coordinate with the Operations and Fleet teams regarding vehicle availability and maintenance requirements.
• Prioritize repairs based on vehicle condition and operational requirements.
• Ensure vehicles are released on time after completion of maintenance.
• Monitor overall fleet condition and recommend major repairs or replacement of vehicles/parts when required.

Required Skills & Qualifications

• Diploma/Degree in Automobile or Mechanical Engineering preferred.
• Relevant experience in automobile workshop, fleet maintenance, or transportation company.
• Strong knowledge of vehicle mechanical and electrical systems.
• Experience in preventive maintenance and breakdown management.
• Good team management and problem-solving skills.
• Knowledge of maintenance software/MIS and basic reporting.
• Ability to coordinate with vendors, garages, spare-parts suppliers, and insurance companies.
• Good communication and coordination skills.

Key Performance Areas (KPIs)

• Fleet availability and vehicle uptime.
• Reduction in vehicle breakdowns and downtime.
• Timely completion of preventive maintenance.
• Maintenance cost control.
• Quality of repair work.
• Accuracy of maintenance records and MIS.
• Spare-parts control and availability.
• Timely completion of accident repairs and insurance claims.

Pay: ₹40,000.00 - ₹70,000.00 per month

Benefits:

• Provident Fund

Education:

• Diploma (Preferred)

Experience:

• Vehicle maintenance & Repairs: 3 years (Preferred)
• Bus Maintenance: 5 years (Preferred)

Work Location: In person