Maintenance Planner

Position Summary

The Maintenance Planner is responsible for planning, coordinating, and scheduling preventive, predictive, and corrective maintenance activities to ensure equipment reliability, minimize downtime, and maximize maintenance team productivity. The role serves as a key link between Maintenance, Operations, Engineering, Stores/Procurement, and external contractors.

Key Responsibilities

• Develop weekly, monthly, and long-term maintenance plans and schedules.
• Plan preventive and corrective maintenance work orders based on priority, equipment criticality, manpower, and production requirements.
• Review work requests and develop detailed job plans, including scope of work, estimated labor hours, tools, materials, spare parts, and required resources.
• Create, update, and close maintenance work orders in the CMMS/SAP PM system.
• Maintain accurate equipment records, maintenance history, PM schedules, and technical documentation.
• Coordinate maintenance activities with Operations/Production to minimize equipment downtime and production disruption.
• Ensure required spare parts, tools, equipment, permits, and contractor resources are available before scheduled work.
• Coordinate planned shutdowns, major maintenance activities, and equipment overhauls.
• Monitor overdue PMs and planned work orders and take appropriate follow-up actions.
• Work closely with Maintenance Supervisors and Technicians to improve job plans based on actual maintenance feedback.
• Analyze maintenance history and equipment performance to identify recurring failures and opportunities for improvement.
• Prepare maintenance reports and track KPIs such as PM compliance, schedule compliance, backlog, downtime, and maintenance costs.
• Support spare-parts planning and coordinate with Stores/Procurement to ensure material availability.
• Coordinate external contractors and service providers when required.
• Ensure maintenance activities are planned in accordance with company safety procedures, permits, and applicable standards.
• Support continuous improvement and reliability initiatives aimed at reducing breakdowns and maintenance costs.

Qualifications

• Bachelor’s degree or diploma in Mechanical, Electrical, Industrial, Maintenance Engineering, or a related technical field.
• Relevant experience in maintenance planning, scheduling, manufacturing, facilities, or industrial operations.
• Experience using CMMS, SAP PM, or other computerized maintenance management systems.
• Good understanding of preventive and corrective maintenance practices.
• Strong planning, organizational, analytical, and communication skills.
• Ability to read and understand technical drawings, manuals, and equipment documentation.
• Knowledge of spare-parts management and maintenance work-order processes.
• Proficiency in Microsoft Office, particularly Excel.
• Strong attention to detail and ability to manage multiple priorities.