Maintenance Planner

About the role

The Maintenance Planner is responsible for planning, scheduling, coordinating, and monitoring preventive and corrective maintenance activities to ensure that equipment, facilities, and building systems remain safe, reliable, and operational. The position ensures that maintenance resources, manpower, materials, tools, and contractors are properly coordinated to complete work efficiently and within established timelines.

Key responsibilities

• Develop and maintain preventive maintenance schedules for equipment, facilities, and building systems.
• Review, prioritize, and schedule corrective maintenance and work requests based on urgency, operational requirements, and available resources.
• Prepare detailed maintenance work plans, including manpower requirements, tools, materials, equipment, permits, and estimated duration.
• Coordinate with technicians, contractors, suppliers, and other departments to ensure timely completion of maintenance activities.
• Monitor the status of preventive and corrective maintenance activities and provide regular updates to management.
• Track outstanding work orders and follow up on delayed or incomplete maintenance activities.
• Ensure that maintenance activities are properly documented, including work performed, parts used, manpower, downtime, and completion status.
• Monitor equipment maintenance history and identify recurring problems that may require corrective or improvement measures.
• Coordinate the availability and procurement of spare parts, tools, equipment, and other maintenance requirements.
• Assist in preparing purchase requests and monitoring purchase orders related to maintenance requirements.

About you

• Bachelor's degree or diploma in Engineering, Facilities Management, Maintenance Management, or a related field.
• Experience in maintenance planning, facilities management, property management, or a related field is preferred.
• Knowledge of preventive and corrective maintenance processes.
• Experience in work order management and maintenance scheduling.
• Basic knowledge of building systems, electrical, mechanical, plumbing, HVAC, and other facility-related systems is an advantage.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Strong organizational and coordination skills.
• Good communication and interpersonal skills.
• Ability to prioritize multiple maintenance activities and meet deadlines.
• Strong attention to detail and record-keeping skills.