Maintenance Project Executive

About the Role

Explomo Builders is looking for a proactive and highly organised Maintenance Project Executive / Person-in-Charge to manage our preventive maintenance activities across assigned locations.

The role combines client relationship management, site operations, preventive maintenance sales, quotation management and detailed administrative documentation.

The successful candidate must be comfortable working on the ground, building relationships with clients and identifying opportunities to generate additional preventive maintenance works.

Key Responsibilities

Client & Site Management

• Act as the primary person in charge for assigned locations.
• Maintain strong working relationships with clients, site representatives and operational teams.
• Conduct regular site visits and understand clients' maintenance requirements.
• Proactively identify maintenance issues and potential improvement works.
• Respond promptly to client requests and follow up on outstanding matters.

Preventive Maintenance & Business Development

• Identify and develop preventive maintenance opportunities.
• Recommend appropriate maintenance, repair and improvement solutions to clients.
• Prepare and submit quotations promptly.
• Follow up on quotations and convert opportunities into awarded works.
• Develop a healthy pipeline of preventive maintenance opportunities.
• Work towards achieving the Company's monthly revenue targets.

Quotation & Documentation

• Prepare detailed and accurate quotations, proposals and supporting documents.
• Maintain an updated quotation and opportunity tracker.
• Ensure all quotations are properly documented and followed up.
• Prepare work orders, service reports, delivery orders and other project documentation where required.
• Maintain accurate records of client communications, site matters, quotations and project status.

Project & Operations Coordination

• Coordinate with supervisors, technicians, subcontractors and suppliers to ensure works are carried out properly and on schedule.
• Monitor ongoing works and ensure completion according to client requirements.
• Follow up on defects, outstanding works and rectification matters.
• Ensure proper documentation and closure of completed works.

Quotation Pipeline

• Maintain an active quotation pipeline of approximately 2× the monthly revenue target.
• Regularly identify and submit new quotations to maintain a healthy pipeline.

Reporting

• Provide weekly updates on:
• Quotations submitted
• Quotation value
• Active quotation pipeline
• Approved / pending / rejected quotations
• PM works completed
• Revenue achieved
• Outstanding client matters

Requirements

• Minimum 2–3 years of relevant experience in preventive maintenance, facilities management, building maintenance, construction, M&E or related industries.
• Candidates with experience managing commercial, industrial, transport or large facilities will be advantageous.
• Strong client-facing and communication skills.
• Able to work independently and manage multiple locations.
• Proactive and commercially minded, with the ability to identify additional maintenance opportunities.
• Good negotiation and follow-up skills.
• Able to prepare quotations and understand basic costing.
• Good coordination skills with technicians, subcontractors and suppliers.
• Proficient in Microsoft Office, particularly Excel and Word.

Essential: Documentation & Attention to Detail

The successful candidate must be meticulous and highly organised, with strong attention to detail.

You must be comfortable handling detailed paperwork and documentation, including quotations, work orders, service reports, delivery orders, client correspondence, variation works and project records.

Accuracy is important. The candidate must be able to:

• Check quantities, rates and descriptions carefully.
• Maintain accurate quotation and project records.
• Follow proper documentation procedures.
• Track multiple outstanding items without losing details.
• Ensure paperwork is complete and properly filed.
• Provide clear and accurate weekly reports.

Candidates who are strong on site but weak in paperwork and documentation may not be suitable for this position.

Personal Attributes

We are looking for someone who is:

• Meticulous and detail-oriented
• Highly organised
• Proactive and self-motivated
• Responsible and accountable
• Good at building client relationships
• Commercially aware
• Strong in follow-up
• Able to work under pressure
• Comfortable working both on site and in the office
• A team player who is willing to take ownership of assigned locations

What We Offer

• Competitive salary package.
• Performance-based incentives.
• Exposure to major commercial and transport-related facilities.
• Opportunity to develop both project management and business development skills.
• Career progression within a growing construction and maintenance company.

How to Apply

Please submit your CV together with your current and expected salary.

Candidates shortlisted for interview may be required to demonstrate their ability to prepare a sample quotation and explain how they would identify and develop preventive maintenance opportunities at an assigned site.