Maintenance Supervisor

Main Purpose of Job

To provide support to the Site Operations Manager to ensure safe, cost effective maintenance planning and execution of maintenance to JHL assets and equipment. Schedule and Plan maintenance activities, Management of internal work request system, Generate and issue facilities maintenance plan. Manage teams of skilled and unskilled maintenace operators to deliver all aspects of the maintenance of our facilities. To carry out and oversee all works as required by the schedule of work by internal staff or external contractors. To manage performance of the site teams.

Key Accountabilities

Key Contacts

Typical Reason for Contact

Type of Contact

Job Title of Contact

Frequency

Monthly update meetings reporting on progress of maintenance plan and reactive faults

telephone / face to face / e-mail / meetings

Site Operations Manager

Daily / weekly / monthly

Hand over monthly work to be completed, dealing with reactive works

telephone / face to face / e-mail / meetings

Site Operations Manager

FM Maintenance team

Contractors

Daily

Escalate safety calls

telephone / face to face / e-mail / meetings

All

Daily

Develop maintenance plans

telephone / face to face / e-mail / meetings

All above

Daily / weekly / monthly

Budget preparation for planned maintenance

telephone / face to face / e-mail / meetings

Site Operations Manager

Monthly

Stakeholder engagement

Face to face

Stakeholders

weekly

Contract day rates and review of performance

telephone / face to face / e-mail / meetings

External contractors

Weekly

Knowledge, Skills and Experience

This section is to define/qualify the expertise/capability which is ESSENTIAL to meet job demands.

Business Knowledge

• Skilled with City and Guilds or equivalent in electrical , mechanical of similar.
• Engineering HNC preferred
• Facilities management experience
• Experience of CMMS in particular maximo and Help Desk Experience

Essential Functional/ Technical Skills

• Team co-ordination skills
• Effective communicator
• Organised approach
• Flexible / reliable / conscientious
• Supervision and performance management
• Trade background

Personal Attributes/ Competencies

• Good interpersonal and communication skills
• Results oriented – gets things done
• Takes accountability
• Pragmatic – can do attitude
• Analytical – can interpret and use numbers
• People management skills – able to work with and through people to make the most of their skills.
• Accurate and honest
• Desire to learn
• Tenacious
• Responds positively to feedback.
• Acts as an ambassador for department and business.
• Build relationships with key stakeholders

Key Projects/ Activities Managed

• Ensure statutory and legal compliance
• Define the maintenance plan for site and ensure it is delivered

Decision Making Authority

• Award of works to contractors typically up to 10k
• Prioritise work coming in FM team ensuring safety and statutory compliance are first
• Deciding KPIs to measure performance of help desk
• Setting up maintenance and support contracts up to 50K

We will not consider the use of 3rd party recruitment agencies for the sourcing of candidates for this position.

The James Hutton Institute is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The James Hutton Institute is a: Stonewall Diversity Champion; Athena SWAN Silver Status Holder; Disability Confident Committed Employer and a Living Wage Employer.

The James Hutton Institute is Happy to Talk Flexible Working.