Management Assistant

Job highlights

• Processing Expense reports . About You . Graduate or Post graduate qualification in any discipline . Min of 1-2 years of experience in similar role .
• Excellent time management is a must . Strong working discipline with keeping deadlines . Self-driven,motivated and independent . Assertive and able to manage conflicts .

About The Role

• Administrative support to Senior Vice President / Director(s) based in Bangalore and Zurich to facilitate smooth operational functioning of their office
• The job includes all secretarial functions Meeting arrangements, coordination, travel arrangements, reimbursement management etc, restaurant reservations and meal coordination
• Manage the correspondence and communication includes proper documentation, filing and retrieval of data
• Calendar Mail Management
• Organize and Coordinate appointments, meetings maintain daily log
• Preparation of minutes of all the meetings
• Prepare power point and other forms of presentations for internal and external meetings/attendees
• Create Reports/MIS as per requirements
• Ensured timely assistance within and the cross functional teams for day to day activities
• Organize internal Event, Seminars and Workshops
• Manage visitors their engagements
• Responsible for Finance Onboarding program
• Responsible for community initiatives for the business unit
• Acting as point of contact among executives, employees, clients and other external partners
• Processing Expense reports
• About You
• Graduate or Post graduate qualification in any discipline
• Min of 1-2 years of experience in similar role
• Excellent communication skills with ability to communicate with different cultures and people on various level
• Excellent time management is a must
• Strong working discipline with keeping deadlines
• Self-driven, motivated and independent
• Assertive and able to manage conflicts
• IT Flair / Inquisitive and analytical mind
• Excellent English written and spoken
• Excellent knowledge of MS Office tools (Power point, Excel, Word), Outlook