Management Assistant to Directors

Position: Management Assistant to Directors
Location: Uluwatu, Bali
Reporting to: CEO and COO

Role Summary

The Management Assistant to the directors provides structured support to the CEO and COO, within a dynamic real estate development business. The role is responsible for agenda management, coordination, and follow-through, ensuring that daily activities are planned, organized, and executed efficiently. Acting as a central coordination point, the role supports meetings, communication, documentation, and task tracking across internal stakeholders. Strong organizational skills, accuracy, and the ability to maintain structure in a fast-paced environment are essential.

Key Responsibilities

• Manage calendars, agendas, and meeting schedules
• Coordinate meetings, prepare agendas, and organize supporting materials
• Capture meeting notes, decisions, and action points; ensure follow-up
• Act as first point of contact for internal and external coordination
• Direct communication with clients
• Track tasks, deadlines, and priorities across ongoing activities
• Prepare summaries, reports, and basic presentations
• Maintain structured digital and document filing systems
• Handling contracts using Docusign
• Support communication with internal teams and external partners
• Coordinate travel, appointments, and administrative logistics
• Use digital tools for task management and reporting, including ClickUp

Profile & Skills

• Proven experience as a Management Assistant, Executive Assistant, or similar role
• Strong organizational and planning skills with high attention to detail
• Ability to manage multiple priorities in a structured manner
• Clear written and verbal communication skills in English
• Professional, discreet, and reliable
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Comfortable working with task management and collaboration tools (ClickUp or similar)

Performance Expectations

• Well-structured agendas and reliable meeting coordination
• Clear task tracking and consistent follow-up
• Accurate documentation and information management
• Smooth day-to-day administrative and operational support

What We Offer

• A responsible and trusted role within a growing real estate development business
• Direct exposure to management decision-making and business operations
• A professional working environment with clear structure and expectations
• The opportunity to work closely with senior management and internal stakeholders
• A role with autonomy, ownership, and impact on daily business effectiveness
• Competitive compensation, aligned with experience and responsibility
• Long-term development potential within the organization