Management Coordinator

Report Review and Consolidation – Consolidate, review, and validate departmental reports, KPIs, inventory, sales, and other management reports to ensure accuracy and timely submission.

Task Management – Monitor task progress, follow up on pending assignments, update project status, and report accomplishments and overdue items to management.

Project Management – Assist in planning, coordinating, and monitoring company projects (e.g., NetSuite implementation, office renovation, loan/credit line applications, and other special projects) to ensure timely completion.

Meeting Management – Manage meeting schedules, prepare agendas and supporting documents, record Minutes of Meeting (MOM), and monitor action items until completion.

Document Control – Organise and safeguard confidential company documents, maintain proper filing systems, and monitor document validity and retention.

Executive Support and Follow-up – Serve as the liaison between management and departments, follow up on assigned tasks, commitments, approvals, and deadlines, and provide regular status updates.

Research and Business Intelligence – Conduct research on suppliers, competitors, industry trends, government regulations, and other relevant information to support management decisions.

SOP Compliance Monitoring – Monitor compliance with company policies and SOPs, identify process gaps, and recommend improvements to enhance operational efficiency.

Preferred Qualifications:

• Highly organised
• Excellent written communication skills
• Proactive in following up without being reminded
• Comfortable asking clarifying questions
• Able to summarise information concisely
• Maintains strict confidentiality
• Thinks one step ahead and anticipates operational needs