Management Executive - Secretary

Job Scope

• Manage Executive Director’s Schedule: Coordinate daily appointments, meetings, travel arrangements, reminders, and business activities.
• Executive & Administrative Support: Assist with correspondence, reports, presentations, meeting materials, minutes, and follow-up actions.
• Stakeholder Coordination: Liaise with internal departments, customers, suppliers, and external parties on behalf of the Executive Director.
• Confidential Document Management: Maintain proper records and handle sensitive information with professionalism and confidentiality.
• Meeting & Event Support: Coordinate meetings, corporate events, business functions, and site visits when required.
• Sales Operations Support: Assist the Sales Operations team with reports, data preparation, documentation, coordination, and follow-up when PA duties permit.
• Cross-Department Coordination: Follow up on assigned tasks and work with different departments to ensure matters are completed on time.
• Ad-hoc Support: Assist the Executive Director and Management with other administrative or operational assignments as required.

Requirements

• Preferably Diploma or above in any discipline.
• Minimum 2 years of working experience in any field.
• Fluent in English and Mandarin, both written and spoken.
• Good communication, coordination, and organizational skills.
• Proactive, responsible, detail-oriented, and able to work independently.
• Proficient in Microsoft Office.