Management Personal Assistant

Job Summary

The Management Personal Assistant provides trusted and highly organized support for the CEO/President and family, focusing primarily on personal, household, and family-related affairs rather than traditional corporate executive assistance.

The role will be based at the Management’s residence/private office and will coordinate household staff, drivers, travel arrangements, family schedules, properties, vehicles, payments, and other personal administrative requirements. The position requires a high level of confidentiality, integrity, initiative, discretion, and reliability.

Key Responsibilities

• Manage the CEO/President’s personal schedule, appointments, errands, and commitments.
• Coordinate family schedules, children’s activities, school requirements, and transportation.
• Arrange domestic and international travel, including flights, hotels, transfers, and itineraries.
• Coordinate household operations, groceries, supplies, bills, payments, and petty cash.
• Supervise and coordinate housemaids, yayas, drivers, and other household personnel.
• Maintain household staff schedules, compensation records, and government remittance requirements.
• Coordinate property maintenance, repairs, contractors, utilities, dues, and taxes.
• Monitor vehicle registration, insurance, preventive maintenance, and related documentation.
• Maintain and reconcile personal, household, property, vehicle, and family-related expenses.
• Maintain organized records, trackers, calendars, receipts, and confidential documents.
• Coordinate with schools, banks, insurance providers, suppliers, government agencies, and other service providers.
• Follow up on pending personal and household matters and provide regular updates to Management.
• Maintain strict confidentiality over personal, family, financial, and business-related information.

Qualifications

• Bachelor’s degree in Business Administration, Management, Office Administration, Hospitality, Accounting, Finance, or a related field preferred.
• 3–5 years of relevant experience as a Personal Assistant, Executive Assistant, Family Office Assistant, Household Manager, Administrative Officer, or similar role.
• Experience working with executives, business owners, private families, or high-level individuals is highly preferred.
• Experience in household management and supervision of household personnel is an advantage.
• Proficient in Microsoft Office and Google Workspace.
• Strong organizational, documentation, coordination, and problem-solving skills.
• AI literacy is an advantage.
• Valid Driver’s License is an advantage.
• Willing to work at the Management’s residence/private office and travel when required.
• Preferred candidates from Laguna (Verdana area) or Cavite (Vista Verde area).
• Willing to work Monday to Friday, with occasional weekend/after-hours coordination when required.