Management Support Officer

• Assist the Senior Executive Assistant in coordinating daily executive office activities.
• Follow instructions and provide administrative support for executive, business, and personal matters as assigned.
• Coordinate meetings, appointments, and calendars as delegated by the Senior Executive Assistant.
• Arrange travel bookings, accommodation, transportation, visas, and itineraries.
• Prepare correspondence, presentations, reports, meeting agendas, and minutes.
• Screen and manage emails, telephone calls, and other communications when required.
• Liaise with internal departments, external stakeholders, vendors, and service providers to facilitate smooth coordination.
• Maintain confidential records, documents, and filing systems with a high level of accuracy and discretion.
• Track action items, deadlines, and follow up on pending tasks.
• Assist in organizing meetings, corporate events, and special projects.
• Process administrative documentation, including expense claims, invoices, and reimbursements.
• Perform personal assistance tasks and other administrative duties as assigned by the Senior Executive Assistant or management.
• Support the Executive Office with any additional tasks to ensure efficient day-to-day operations.

Desired Candidate Profile

• Bachelor's degree or Diploma in Business Administration or a related field is preferred.

• Minimum 2–4 years of experience as an Executive Assistant, Administrative Assistant, or in a similar role, preferably within a diversified group of companies, providing support to senior local management.

• Experience supporting senior management or executive office functions is an advantage.

• Excellent organizational, multitasking, and time management skills.

• Strong written and verbal communication skills in English.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

• High level of integrity, professionalism, and ability to maintain confidentiality.

• Strong interpersonal skills with the ability to work collaboratively in a team environment.

• Ability to work independently, prioritize tasks, and adapt to changing business requirements.

• Flexibility to support business needs outside normal working hours when required.

• Valid UAE driving license is an advantage.