Manager, Account Payable

Job Responsibility

1. Accounts Payable Operations, Reporting & Monitoring

• Oversee the end-to-end Accounts Payable function, payments, vendor accounts, ageing, reconciliation, and month-end closing.
• Ensure invoices and payments are processed accurately and on time.
• Monitor AP ageing, outstanding invoices, payment status, backlog, vendor balances, and exceptions.
• Prepare AP reports, dashboards, KPIs, and analysis for Management.
• Analyse AP data and trends to identify issues, risks, and areas for improvement.
• Establish and maintain key registers for recurring payments, utilities, rental, vendors, fixed assets, and outstanding items.
• Lead AP cash flow planning by monitoring upcoming payment commitments and providing payment forecasts to Treasury and Management.
• Provide regular updates and recommendations on AP performance.

2. Process & Governance

• Review and revamp AP processes, SOPs, workflows, and internal controls to improve efficiency and strengthen governance.
• Establish clear processes and controls to ensure consistency across entities.
• Identify process gaps, control weaknesses, and operational risks, and drive the necessary improvements.
• Ensure AP processes remain compliant with company policies and accounting requirements.

3. Process Improvement & Automation

• Identify opportunities to simplify and improve AP processes and reduce manual work.
• Drive automation, digitalisation, and system improvements to improve efficiency and productivity.
• Lead AP-related ERP enhancements, UAT, and implementation of new processes or solutions.
• Standardize processes across entities to support business growth.

4. Stakeholder & Vendor Management

• Work closely with Operations, Procurement, Treasury, IT, and other departments to resolve AP-related matters.
• Manage escalated vendor issues and ensure timely resolution.
• Work with relevant stakeholders to address recurring issues and improve the overall process.

5. Team Management

• Lead, coach, and develop the AP team to achieve agreed performance and productivity targets.
• Set clear KPIs and ensure accountability within the team.
• Monitor manpower and workload requirements and ensure effective resource allocation.
• Develop team capability and promote a culture of ownership and continuous improvement.

6. Management Support & Projects

• Provide Management with insights on AP performance, key issues, risks, and improvement opportunities.
• Lead or participate in Finance projects, system implementations, and other business improvement initiatives.
• Undertake other duties and projects as assigned by Management.

Requirements

• Bachelor's Degree in Accounting, Finance, or a related discipline.
• Minimum 5 years of relevant experience in Accounts Payable or Finance Operations, with at least 2–3 years in a supervisory or managerial role.
• Experience in a high-volume environment, preferably retail, FMCG, shared services, or a similar industry.
• Strong knowledge of AP processes, reconciliation, payment processing, and month-end closing.
• Strong analytical and reporting skills with the ability to identify issues and provide practical recommendations.
• Experience in SAP or other ERP systems and process automation will be an added advantage.
• Strong leadership, communication, problem-solving, and stakeholder management skills.
• Hands-on, organized, and able to work in a fast-paced environment.

Currently office based Kelana Business Centre, Petaling Jaya (near to Glenmarie LRT station)

Moving to Wisma Segi office at Kampung Melayu Subang, Shah Alam Q1-Q3 2027.