Manager - Accounts Payable

Company: A. Menarini India Pvt. Ltd. (Subsidiary of Menarini Asia Pacific)

Department: Finance & Accounts

Reporting to: Finance Controller

Reporting Location: Mumbai

Qualification: CA Inter / Semi-qualified CA (7-10 years experience) or / CA with approximately 1 year of post-qualification experience

Industry: Pharmaceutical/ Healthcare MNC preferred

1. Role Objective

To manage the end-to-end Accounts Payable function, ensuring accurate and timely invoice processing, vendor payments, accounting, reconciliations, financial reporting and statutory compliance. The role also involves team leadership, internal controls, cross-functional coordination and driving process improvements and finance projects.

2. Key Roles & Responsibilities

A. End-to-End Accounts Payable Management

• Manage the complete AP cycle, including invoice processing, vendor payments, employee reimbursements, advances and vendor reconciliations.
• Review invoices, purchase orders, approvals, expense classifications and supporting documentation.
• Monitor outstanding payables, invoice ageing, blocked invoices and payment schedules.
• Ensure accurate accounting and timely resolution of vendor queries and discrepancies.

B. Accounting & Financial Reporting

• Prepare and review journal entries, expense accruals, provisions, prepayments and month-end adjustments.
• Manage month-end closing activities and AP-related balance sheet reconciliations.
• Review vendor balances, advances, GR/IR and other open items.
• Support preparation of financial statements, management reports and audit schedules.
• Ensure compliance with applicable accounting standards, including Ind AS, IFRS and Indian GAAP, as relevant.

C. Tax & Statutory Compliance

• Ensure appropriate GST treatment, ITC validation and reconciliation of purchase records with GST data.
• Oversee AP-related TDS, withholding tax and other applicable compliance requirements in coordination with the Tax Team.
• Support statutory, tax and internal audits and ensure timely closure of audit observations.

D. Team Leadership & Internal Controls

• Lead, guide and review the work of the Accounts Payable team.
• Ensure adherence to company policies, approval matrices, maker-checker controls and segregation of duties.
• Monitor team productivity, processing timelines and accuracy.
• Strengthen controls to prevent duplicate payments, incorrect vendor bank details and unauthorised transactions.

E. ERP Systems & Process Improvement

• Manage AP transactions and accounting workflows through ERP systems.
• SAP / Microsoft Dynamics AX / D365 experience will be preferred.
• Identify opportunities for automation, process simplification and improved reporting.
• Participate in ERP enhancements, UAT, system implementation and finance transformation initiatives.
• Take ownership of assigned projects and drive them through timely execution and closure.

F. Cross-Functional Coordination

• Coordinate with Procurement, Supply Chain, Treasury, Tax, HR, IT, business teams and regional finance.
• Resolve purchase order, invoice, payment and reconciliation issues.
• Support payment planning, vendor management and working capital initiatives.
• Work with stakeholders to improve process efficiency and compliance.

3. Qualification & Experience

• Experience in a pharmaceutical, healthcare, or multinational company will be an advantage.
• Strong practical knowledge of accounting, Ind AS/IFRS, GST, TDS and month-end closing.

4. Key Skills & Competencies

• Strong accounting, analytical and reconciliation skills.
• ERP knowledge, preferably SAP or Microsoft Dynamics.
• Good Excel and financial reporting skills.
• Team management, review and decision-making capabilities.
• Strong ownership, problem-solving and communication skills.
• Proactive approach to automation, process improvement and project execution.