Manager Admin

Purpose/Objective

To ensure efficient administrative support, facility management, logistics, statutory compliance, security, and employee welfare services that enable smooth project execution and uninterrupted site operations.

Key Responsibilities of Role

General Administration - Manage day-to-day administrative operations of the project site.

• Establish and implement administrative policies and procedures.
• Ensure efficient administrative support to all departments.

Facility Management - Oversee maintenance of site offices, hostel building, guest houses, camps, and canteens.

• Ensure availability of utilities such as power, water, internet, and housekeeping services.
• Monitor upkeep of project infrastructure and facilities.

Transportation Management - Manage vehicle hiring, deployment, and maintenance.

• Coordinate transportation arrangements for employees, visitors, and officials.
• Monitor vehicle utilization and optimize transportation costs.

Contract and Vendor Management - Administer contracts related to: - Security services - Housekeeping services - Transportation services - Catering and accommodation - Facility maintenance - Monitor vendor performance and ensure service quality.
5.
Employee Welfare - Manage staff accommodation and camp facilities.

• Coordinate medical facilities and emergency support.
• Facilitate employee welfare activities and engagement programs.
• Ensure a healthy and conducive work environment.

Statutory Compliance - Ensure compliance with: - Contract Labour Act - Shops & Establishment Act - Minimum Wages Act - Local government regulations - Maintain statutory records, permits, and licenses.
7.
Budget and Cost Control - Prepare and monitor administrative budgets.

• Control administrative expenses and optimize resource utilization.
• Ensure cost-effective procurement of administrative services.

Event and Visitor Management - Arrange site visits for senior management, clients, consultants, and government officials.

• Organize project meetings, conferences, workshops, and official events.

Technical Competencies

Facilitiy & Infrastructure Management,Fleet Management,Vendor Management,Labour law & Statutory Compliances,Stakeholder Engagement,Documentation Management

Qualifications and Experience

Educational Qualification: Essential: - Bachelor's Degree in any discipline from a recognized university.
Preferred: - MBA / PGDM in Human Resources, Administration, Operations, or Management.

• Degree/Diploma in Business Administration, Public Administration, or Facility Management.
  Experience Essential: - 12-20 years of experience in administration, facility management, logistics and employee welfare.
• Experience in large infrastructure projects such as: - Hydroelectric Projects - Pumped Storage Projects (PSP) - Power Projects - Railways - Roads & Highways - Mining - Industrial Plants Preferred: - Experience in remote project site administration.
• Experience handling residential townships, labor camps, and project offices.
• Exposure to government liaison and statutory compliance.
  Technical Knowledge - Facility and Infrastructure Management - Transportation and Fleet Management - Security Management - Contract and Vendor Management - Guest House and Accommodation Management - Camp and Township Administration - Labor Laws and Statutory Compliance - Budgeting and Cost Control - Liaison with Government Authorities - Emergency Response and Crisis Management - Procurement and Inventory Management