Manager-Administration and Infrastructure

Facilities Management

• Manage day-to-day facilities operations across corporate offices and branches
• Oversee housekeeping, security, pantry, transport, and front-office services
• Ensure workplace safety, hygiene, and compliance with Factories Act, Shops & Establishments Act, and local municipal regulations
• Conduct regular facility inspections and preventive maintenance

Infrastructure & Asset Management

• Manage all company owned infrastructure including fixed and movable assets (offices, branches, co owned accommodations etc.)
• Ensure infrastructure readiness in coordination with IT for RBI audit and data security requirements
• Maintain fixed asset registers and support physical asset verification during audits
• Lead office setup, expansion, relocation, and branch rollout projects

Vendor & Contract Management

• Onboard and manage vendors in line with internal procurement and compliance policies
• Ensure vendor contracts include appropriate SLA, indemnity, and statutory compliance clauses
• Monitor vendor compliance with labour laws, minimum wages, PF, ESI, and statutory filings
• Conduct periodic vendor audits and performance reviews

Compliance, Safety & Risk Management

• Ensure compliance with:

• Fire Safety Regulations (Fire NOC, mock drills, evacuation plans)

• Electrical Safety norms and building occupancy certifications

• Environmental and waste management laws (e-waste, hazardous waste)

• Coordinate with local authorities for licenses, approvals, and renewals

• Support internal audits, statutory audits, RBI inspections, and concurrent audits

• Implement Business Continuity Planning (BCP) and disaster recovery infrastructure readiness

• Maintain documentation required for NBFC regulatory and governance audits

Budgeting & Cost Control

• Prepare and manage annual facilities and infrastructure budgets
• Track OPEX and CAPEX, ensuring alignment with approved budgets
• Drive cost optimization while maintaining regulatory and safety compliance
• Ensure timely invoice processing and adherence to financial controls

People & Stakeholder Management

• Lead in-house facilities teams and contingent/contract service staff
• Act as the point of contact for facility-related employee escalations
• Coordinate closely with all stakeholders
• Support HR initiatives related to workplace safety and employee wellness
• Ensure compliance and attendance during Fire and Safety drills

Required Qualifications

• Masters Degree in any specialization
• 8-12 years of experience in facilities and infrastructure management
• Prior experience in NBFC, BFSI, or regulated corporate environments is preferred
• Strong understanding of Indian statutory, safety, and labour compliance
• Experience supporting audits and regulatory inspections

Preferred Skills & Competencies

• Knowledge of infrastructure, Data security, and Business Continuity Plan (BCP)
• Experience managing multi-location branch setups
• Strong crisis management and vendor governance skills
• High attention to documentation and compliance
• Excellent communication and cross-functional coordination abilities

Desired Candidate Profile:

• Experience and Exposure of Identifying and setting up new branches
• Team handling experience is a must.
• Good interpersonal and communications skills in English, Hindi and native regional language.
• Audit and regulatory compliance outcomes
• Facility uptime and incident response time
• Infrastructure cost optimization
• Vendor Management,Compliance and SLA adherence
• Employee satisfaction with workplace facilities

Position Reporting: This position reports to MD & CEO

Educational Qualification: Any Graduate or Postgraduate.

Work Experience: Minimum experience of 8-12 years of experience