Manager Administration & Security

We are seeking an experienced and proactive Manager Administration & Security to oversee all administrative operations, security arrangements, facilities management, transport, and general services across the organization. The ideal candidate must possess strong leadership, coordination, and problem-solving skills, with substantial experience in managing industrial or manufacturing facilities.

Key Responsibilities

1. Security Management

• Oversee overall security operations, including security guards, supervisors, and security personnel.
• Develop and implement security policies, SOPs, and access control procedures.
• Monitor CCTV systems, visitor management, gate passes, and entry/exit records.
• Coordinate with local police, law enforcement agencies, and relevant authorities when required.
• Investigate security incidents, prepare incident reports, and implement preventive measures.
• Ensure the security of company assets, employees, visitors, and premises.

2. General Administration

• Manage day-to-day administrative operations and ensure smooth functioning of the department.
• Supervise housekeeping, office maintenance, canteen, sanitation, and other general services.
• Ensure proper maintenance of office buildings, factory premises, and company facilities.
• Manage administrative records, documentation, correspondence, and departmental reporting.
• Coordinate with relevant departments to resolve administrative issues efficiently.

3. Transport & Fleet Management

• Oversee company vehicles, drivers, fuel management, maintenance, and route planning.
• Ensure timely renewal of vehicle registration, fitness certificates, route permits, and other relevant documents.
• Maintain vehicle logs, fuel records, repair history, and utilization reports.

4. Facilities & Maintenance Coordination

• Coordinate repair and maintenance of buildings, offices, utilities, furniture, and equipment.
• Ensure a clean, safe, and organized working environment.
• Monitor administrative expenses and ensure effective utilization of resources.

5. Vendor & Service Management

• Manage vendors and service providers for security, housekeeping, transport, maintenance, and other administrative services.
• Obtain quotations, evaluate service quality, monitor contracts, and control costs.
• Ensure timely delivery of services and compliance with company requirements.

6. Compliance & Emergency Management

• Ensure compliance with applicable administrative, workplace safety, fire safety, and security requirements.
• Coordinate emergency response, evacuation procedures, fire drills, and contingency planning.
• Maintain emergency contact lists, security documentation, and relevant compliance records.

7. Team Management & Reporting

• Lead, supervise, and evaluate administrative staff and security personnel.
• Develop duty rosters, monitor attendance, and ensure adequate staffing.
• Prepare periodic reports on security incidents, administrative expenses, fleet utilization, and departmental performance.
• Report administrative and security matters to senior management and recommend improvements.

Required Qualifications & Experience

• Bachelor's degree in Business Administration, Management, or a relevant discipline. A Master's degree will be preferred.
• 8–10 years of relevant experience in administration, preferably in a manufacturing or industrial organization.
• Proven experience in managing security operations, facilities, transport, and general administration.
• Strong leadership, communication, coordination, negotiation, and problem-solving skills.
• Good knowledge of administrative procedures, security protocols, vendor management, and compliance requirements.
• Proficiency in MS Office and administrative reporting.

Mandatory Employment Conditions

• Out-of-city candidates only: Applicants must be permanent residents of cities other than Lahore. Lahore residents are not eligible for this position.
• Company accommodation: The selected candidate must reside in the accommodation provided by the company as a mandatory condition of employment.
• Candidates must be willing to work at the company's industrial facility and remain available to address urgent administrative and security matters when required.

Key Performance Indicators (KPIs)

• Effectiveness of security operations and reduction in security incidents.
• Compliance with security protocols and administrative SOPs.
• Timely resolution of administrative complaints and maintenance issues.
• Accuracy of vehicle, fuel, security, and administrative records.
• Cost control and efficient utilization of administrative resources.
• Performance and discipline of administrative staff and security personnel.
• Timely completion of compliance requirements and management reports.

Work Location: In person