Manager Administration

We are looking for an experienced and proactive Manager – Administration to manage and strengthen the organization's administration function across multiple locations.

The ideal candidate should have strong expertise in cost optimization, vendor management, procurement, inventory & asset management, facilities, budgeting and MIS reporting.

Key Responsibilities

• Lead end-to-end Administration across offices, galleries and other locations.
• Drive cost control and cost-saving initiatives across administrative expenses.
• Manage procurement, vendor negotiations, quotations, contracts and AMCs.
• Maintain and monitor inventory and asset records, including periodic physical verification.
• Manage facilities, maintenance, housekeeping, security and other administrative services.
• Prepare and monitor Administration budgets and expense reports.
• Develop strong MIS, dashboards and management reports covering expenses, vendors, inventory, assets, AMCs and pending actions.
• Establish and implement SOPs, checklists and Administrative controls.
• Lead and monitor the Admin team with clear ownership and accountability.
• Proactively identify administrative requirements, risks and opportunities for improvement.
• Ensure timely closure of pending matters with minimum supervisory intervention.

Candidate Profile

• 12+ years of relevant Administration experience
• Strong experience in cost optimization, procurement and vendor negotiation.
• Proven experience in inventory, asset and facilities management.
• Strong MIS, Excel, reporting and analytical skills.
• Excellent negotiation, communication and follow-up skills.
• Highly proactive, organized and solution oriented.
• Strong team management and stakeholder coordination skills.
• Ability to independently manage multiple locations and administrative requirements.

Key Skills: Administration | Cost Control | Procurement | Vendor Management | Inventory & Asset Management | Facilities | Budgeting | MIS & Reporting | SOPs | Team Management

Pay: Up to ₹1,200,000.00 per year

Work Location: In person