Manager Billing, Planning, Estimation & Tendering

Job Description Manager Billing, Planning, Estimation & Tendering

Position: Manager Billing, Planning, Estimation & Tendering
Industry: Construction
Department: Projects

Job Summary

We are seeking an experienced Manager – Billing, Planning, Estimation & Tendering to oversee project billing, planning, cost estimation, tender preparation, and project monitoring. The ideal candidate should have strong knowledge of construction contracts, quantity surveying, project scheduling, BOQ preparation, and client billing while ensuring timely execution and profitability of projects.

Key Responsibilities

Billing

• Prepare and verify client RA Bills and Final Bills.
• Review and certify subcontractor and vendor bills.
• Ensure accurate quantity measurements as per drawings and site records.
• Coordinate with project, finance, and client teams for timely bill certification and payments.
• Track receivables and outstanding payments.

Planning

• Prepare project schedules using MS Project/Primavera.
• Monitor project progress against planned milestones.
• Develop weekly and monthly progress reports.
• Identify delays and recommend corrective actions.
• Coordinate with site teams to ensure timely project execution.

Estimation

• Prepare quantity take-offs from drawings.
• Develop BOQs and detailed cost estimates.
• Prepare project cost sheets and budgeting.
• Analyze material, labour, equipment, and subcontractor costs.
• Support value engineering and cost optimization initiatives.

Tendering

• Study tender documents, specifications, and contract conditions.
• Prepare technical and commercial tender submissions.
• Coordinate with vendors and subcontractors for quotations.
• Conduct comparative analysis of quotations.
• Prepare tender costing and bid documentation.
• Participate in pre-bid meetings and client discussions.
• Ensure timely submission of tenders.

Contract Management

• Review contracts, work orders, and purchase orders.
• Monitor contract compliance and project variations.
• Prepare variation orders and extra item claims.
• Maintain documentation related to contracts and project records.

MIS & Reporting

• Prepare project MIS reports.
• Monitor project costs, billing status, and profitability.
• Present project performance reports to management.
• Maintain documentation and records for audits.

Required Skills

• Strong knowledge of construction billing and quantity surveying.
• Expertise in estimation and tender preparation.
• Knowledge of BOQ preparation and rate analysis.
• Experience in project planning and scheduling.
• Understanding of construction contracts and commercial terms.
• Strong analytical and negotiation skills.
• Excellent communication and team management abilities.
• Proficiency in AutoCAD, MS Excel, MS Project/Primavera, ERP, and billing software.

Qualifications

• Bachelor's Degree in Civil Engineering (B.E./B.Tech Civil).

Experience

• 10–15 years of experience in the Construction Industry.
• Proven experience in Billing, Planning, Estimation & Tendering for commercial, industrial, residential, or infrastructure
• Strong leadership and project coordination skills.
• Ability to manage multiple projects simultaneously.
• Excellent problem-solving and decision-making abilities.
• Experience in handling client interactions, consultants, and contractors.
• Knowledge of contract administration, project costing, and claims management.