Manager, Company Secretary

About the role

Manager, Company Secretary (CoSec) based in Melbourne or Sydney offices. This role is responsible for ensuring that all company secretarial and compliance obligations are met for a portfolio of 6–10 ASX-listed companies and multiple private entities. You will manage your own portfolio of high-profile clients, building strong relationships and overseeing all aspects of client service delivery and business development. You'll also collaborate closely with a team of experienced Company Secretaries and Lawyers, as well as accounting colleagues, to provide integrated governance and compliance support.

Key responsibilities

• Act as the named Company Secretary for public listed, public unlisted, proprietary, and not-for-profit Australian entities.
• Manage a portfolio of clients and oversee the day-to-day company secretarial function and governance matters, including coordination and attendance at Board and Committee meetings.
• Provide guidance and oversight on M&A and capital markets activities in accordance with the Corporations Act and ASX Listing Rules.
• Oversee and prepare materials for Annual General Meetings and General Meetings, including drafting Notices of Meeting.
• Maintain and oversee statutory records for the Group's entities and subsidiaries, ensuring full ASIC compliance.
• Prepare and lodge ASX announcements.
• Draft and review agreements, minutes, circular resolutions, and corporate governance documents.
• Oversee and prepare share and security issues (including performance rights and options).
• Ensure all internal and external compliance deadlines are met in line with ASX and ASIC reporting requirements (quarterly, semi-annual, and annual).
• Manage direct reports (where applicable) and support their development and training.

About you

• Graduate in law, commerce or Company governance preferred.
• At least 5 years of demonstrated experience as a Company Secretary or in a senior legal capacity, with comprehensive knowledge of company secretarial and legal requirements.
• Experience in reviewing legislation and the ASX Listing Rules, drawing conclusions, identifying trends and issues, and diagnosing the root cause of issues.
• Exceptional accuracy and attention to detail, with strong organisational and time management skills.
• Excellent communication skills, with the ability to engage effectively at all levels within the organisation and with external stakeholders.
• Strong commitment to confidentiality, professionalism, and delivering high-quality work with strong written literacy and punctuality.
• Proficient in company secretarial software applications and electronic board portal systems.

Benefits

• Flexible hybrid working arrangements
• Dress for your Day policy
• Monthly social activities
• Birthday leave
• Internal mentorship program
• Internal school of more than 500 courses accessible 24/7

About us

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.