Manager, Corporate Secretarial

JOB PURPOSE

Corporate Secretarial/ Board Liaison

The Corporate Secretarial is a crucial role responsible for ensuring the smooth functioning corporate governance and compliance withingand organization. This position involvesworking closely with Board of Directors, Senior Management, and other stakeholders to manage legal and regulatory requirement, maintain accurate records, and uphold corporate transparency and accountability

This roles providing administrative support to the senior management team and the board of directors of a company. This role involves managing and organizing executive-level activities, maintaining corporate records, facilitating communication between executives and stakeholders, and ensuring compliance with relevant laws and regulations. The role also acts as a key liaison between the executive team and various internal and external stakeholders, making it crucial to possess exceptional organizational, communication, and interpersonal skills.

DUTIES AND RESPONSIBILITIES

• Act as Secretariat and Advisor to the Board and Management on company secretarial matters.
• Organise, plan, and coordinate generalmeetings, board and board committee meetings and management committee meetings for the Group.
• Prepare and circulate notice, agenda and papersfor the said meetings, including coordinating with the relevant departments for the preparation of the papers to be presented.
• Attend the said meetingsand to prepare and circulate minutes and written resolutions.
• Ensure decisions made during the meetings are disseminated to the respective parties.
• Monitor compliance with the constitution of the companies, Companies Act, Listing Requirements, Malaysian Code on Corporate Governance, Capital Marketsand Services Act and other applicable laws and regulations.
• Prepare / review statutory forms, announcements, circulars, quarterly report and Annual Report, and ensure the same are filed with the relevant authorities within the stipulated time frame.
• Ensure statutory records / registers are promptly and accurately updated.
• Support / coordinate / liaise with internal and external partieson secretarial matters.
• Act as a liaison person between the Company and the stakeholders and regulatory authorities, such as Ministry of Finance, Ministry of Communication and Digital, Bursa Malaysia, SSM and Securities Commission.
• To be the main liaison for the Chairmanand all board members for any board related matters and company’s engagement.

QUALIFICATIONS

• An LLB (Hons) graduate or an Associate member of MAICSA or other approved bodies with a Practicing Certificate from SSM.
• Minimum 5-10 years of relevant working experience, preferably in a publiclisted company.
• Good communication skills and proficiency in spoken and written English and Bahasa Malaysia.
• Matured, proactive, professional, competent, and able to lead the secretarial functions within the company.
• In depth knowledge of the SSM Act, Malaysia Code of Corporate Governance.

COMPETENCY REQUIRED

• Experience: Proven experience in a similarrole, preferably withina corporate environment or with senior executives.
• Communication Skills: Excellent written and verbal communication skills are essential, with the ability to interact effectively with executives, boardmembers, and external stakeholders.
• Organizational Skills: Strong organizational and multitasking abilities to manage executive calendars, board meetings, and various administrative tasks.
• Attention to Detail: Meticulous attention to detailto ensure accurate recording and reporting of corporate secretarial activities.
• Discretion and Integrity: Demonstrated ability to handle sensitive and confidential information with the utmost discretion and integrity.
• Adaptability: The capacity to adapt to changing priorities, work under pressure, and meet tight deadlines.
• Knowledge: Sound knowledge of corporate governance principles, regulations, and compliance requirements