Manager - Events & Recognition

As we embark on plans to expand our team of event specialists, we are looking for a talented and responsible project lead to join us in delivering successful rewards & recognition events for our Great Eastern’s agency force.

If you are a dedicated and ambitious Events Manager with at least 5 years of relevant experience in executing events with at least 500 attendees, you may be the one we are looking for.

You will need to be impeccably organized, a quick learner who is forward-thinking, efficient and proactive while remaining calm and amicable in difficult situations. This position also requires you to perform administrative and operational support to ensure the smooth delivery of our rewards & recognition events / programmes, both locally and overseas. He/ she will report to Section Head, Events & Recognition.

The Job

Procurement & Budget Management

• Develop, monitor and manage event budgets, expenses, and deliverables to ensure a high-quality experience for qualifiers while keeping within the approved budget.

• Follow internal procurement processes, prepare all necessary documentations, ensure necessary expenditure approvals are obtained and coordinate timely vendor payments.

• Process reimbursements for qualifiers, securing necessary approvals and ensuring payments meet stipulated timelines.

Administrative, Database & Registration Management

• Maintain accurate databases of qualifiers’ professional qualifications and achievements for events, recognition programmes, and publicity materials.

• Utilise strong MS Excel skills (e.g., VLOOKUP / XLOOKUP, Pivot Tables, formula calculations) and data logic skill sets to manage and analyse data effectively.

• Possess basic knowledge of insurance associations and their recognition programmes.

• Coordinate timely communications to drive strong participation in recognition events.

• Track registration progress, send reminders (eDM / email), and ensure high on-site attendance.

Project & Programme Management

• Lead event projects from concept to completion, managing venue, catering, vendors, gifts, entertainment, design, and other deliverables within budget.

• Coordinate with internal teams and external agencies to deliver event programmes aligned with business objectives.

• Ensure compliance with brand guidelines, policies, regulations, and quality standards.

• Prepare detailed programme briefs for all parties involved.

Collaterals & Creative Management

• Design and manage event collaterals, including invitations, reminders, and promotional materials.

• Coordinate timely production and updates of event materials, handling last-minute requests when necessary.

• Create simple in-house designs for digital and print communications.

Communications

• Oversee all internal and external communications related to all our agency events and rewards & recognition programme, ensuring clarity and consistency.

• Manage updates on schedules, project changes, and attendee confirmations.

Gifts & Tokens Sourcing

• Source, manage, and distribute gifts, prizes, awards, and tokens for qualifying representatives.

Risk & Compliance Management

• Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.

• Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.

• Highlights any potential concerns /risks and proactively shares best risk management practices.

• Education: Diploma or Degree qualification

• Preferably with minimum 5 years’ experience in events planning especially in the financial industry.

• Clear Communicator – Clearly and concise communications, both verbally and in writing to upper management as well as to the agency force

• Sense of Ownership – Self-motivated to take ownership of various projects and advance work without the need for micro-management

• Detail-oriented while being a multi-tasker – You can manage various deliverables productively, review/ check to ensure accuracy and details

• A committed Team-Player - A passionate and committed team-mate who will help out in your other colleagues’ projects whenever necessary, even when it is beyond official office hours

• A hands-on person – One who enjoys rolling up your sleeves for pre-event logistics planning, onsite execution and delivery of events

• Interest in finance, insurance products and how an agency force works to close protection gaps

• Proficiency in English (spoken and written) and Mandarin (spoken) to communicate effectively with Mandarin-speaking clients

• Proficiency in Microsoft Office - Word, Excel, Powerpoint, Outlook, Teams. Advance skillsets like vlookup, pivot tables and macros are a plus when you need to do registration and data processing / management

• Willing to travel for overseas events

• Pleasant, out-going, good-natured and motivated by working towards targets

• High level of integrity, takes accountability of work and good attitude over teamwork.

• Takes initiative to improve current state of things and adaptable to embrace new changes.