Manager, Facilities & Engineering

Job Overview

The Manager, Facilities & Engineering will oversee the fit-out, commissioning and handover of the Company’s newly acquired building/block, coordinating consultants, contractors and internal stakeholders to deliver the premises in line with operational requirements, budget, timeline, safety and regulatory standards. Following handover, the role will manage the day-to-day facilities and engineering operations of the building, ensuring that building systems and infrastructure remain safe, reliable, compliant and cost-effective.

Job Responsibilities

New Building Development, Fit-Out & Handover

Oversee facilities and engineering matters for the new building/block from planning through completion and handover, working with Management and internal stakeholders to define operational requirements

Coordinate architects, consultants, contractors and vendors on renovation, fit-out and M&E works, including ACMV, electrical, plumbing, fire protection, security and utilities

Review layouts, technical drawings and M&E specifications from an operational and maintainability perspective

Monitor progress against approved scope, schedule and budget; attend site inspections and progress meetings, and escalate significant issues and risks

Coordinate testing and commissioning, track defects and outstanding works, and manage the Defects Liability Period

Obtain and maintain as-built drawings, manuals, warranties and certificates, and lead the transition into normal facilities operations

Facilities & Engineering Operations

Oversee the day-to-day operation and maintenance of the building and its facilities after handover

Establish preventive and corrective maintenance programmes and facilities SOPs for major building systems such as ACMV, electrical, plumbing, fire protection, access control, lifts and utilities

Conduct regular inspections and ensure defects and maintenance issues are rectified promptly

Maintain asset registers, maintenance records and equipment history

Ensure critical building systems are maintained to minimise disruption and downtime

Contractor & Vendor Management

Source, evaluate and appoint facilities contractors, maintenance vendors and service providers

Review quotations and technical proposals, and manage maintenance contracts and renewals

Set service levels, monitor vendor performance and enforce Company safety requirements

Verify completion and quality of works before acceptance and payment certification

Project, CAPEX & Budget Management

Manage renovation, upgrading and facility improvement projects, including scope, cost estimates and schedules

Prepare and manage the annual facilities budget and support CAPEX planning for major repairs, replacements and upgrades

Monitor expenditure against budget, maintain cost control and identify cost savings

Evaluate repair, replacement and upgrading options based on equipment condition, reliability and lifecycle cost

Safety, Compliance & Documentation

Ensure facilities and engineering activities comply with applicable statutory, safety, fire, environmental and building requirements

Coordinate required inspections, testing, certifications and licence renewals

Maintain records of inspections, certificates and maintenance, and support audits

Establish emergency response and facilities contingency procedures

Stakeholder Coordination & Reporting

Serve as the key point of contact for facilities and engineering matters

Report regularly on project progress, facility condition, maintenance, incidents, costs and risks

Liaise with building management, authorities, contractors and other external parties where required

Job Requirements

Bachelor’s Degree in Facilities Management, Mechanical Engineering, Electrical Engineering, Building Services Engineering, Building Management or a related discipline

Minimum 5 years of relevant experience in facilities management, engineering, building services, project management or related fields, preferably with managerial or supervisory experience

Proven experience in new building setup, renovation, fit-out, testing and commissioning, and building handover

Good working knowledge of M&E systems and building services

Experience in contractor and vendor management, facilities maintenance and project coordination

Experience in CAPEX planning, budgeting and cost management

Good understanding of building safety, statutory and regulatory requirements in Singapore

Proactive, independent and hands-on, with strong planning, coordination, communication and stakeholder management skills

MI INTERNATIONAL PTE. LTD.