Manager (Faculty Secretary)

Manager (Faculty Secretary)

Academic Services Office

Responsibilities

• Supervise and manage a team to deliver comprehensive administrative support for the faculty/institute's course functions, activities, and projects.
• Support the faculty/institute in daily operational tasks and assist with prioritization and coordination.
• Formulate and implement policies and procedures to support academic activities and ensure compliance with college standards.
• Lead the organization and management of committees, including scheduling, documentation, and follow-up actions.
• Prepare, review, and submit regular reports, meeting minutes, and other official documents accurately and on time.
• Perform other duties as assigned by the Head.

Requirements

• A recognized bachelor’s degree.
• At least ten years of solid experience in quality assurance and programme management, preferably in a tertiary institution setting.
• A strong understanding of the Qualifications Framework (HKQF), as well as the processes, standards, and requirements for HKCAAVQ accreditation and the programme registration and approval processes with the EDB.
• Strong leadership, interpersonal, communication, and team-building skills.
• Excellent communication and problem-solving skills, with the ability to work collaboratively with internal and external stakeholders.
• Ability to prioritize multiple tasks efficiently to meet strict deadlines with minimal supervision.
• Capable of supervising the work of junior and senior administrative staff; attentive to detail, highly self-motivated, responsible, and a team player.
• High proficiency in both written and spoken English; good command of Chinese; knowledge of Mandarin is an advantage.