Manager, Grants (PED #21476)

Posting Details

THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.

All positions at the NM Public Education Department are based in Santa Fe.

MISSION: EQUITY, EXCELLENCE AND RELEVANCE - The New Mexico Public Education Department partners with educators, communities, and families to ensure that ALL students are healthy, secure in their identity, and holistically prepared for college, career, and life.

VISION: ROOTED IN OUR STRENGTHS - Students in New Mexico are engaged in a culturally and linguistically responsive educational system that meets the social, emotional, and academic needs of ALL students.

Fiscal Grants Management

Fiscal grants management bureau processes payments and distributions to school districts and charter schools throughout the State of New Mexico. The Bureau offers support to ensure schools are afforded reimbursement for expenditures that are in compliance with federal and state regulatory requirements.

To ensure your application can be fully considered, please provide a complete application and/or resume that includes:

• Dates of employment for each position, including month and year.
• Detailed descriptions of your work experience and job duties.
• Transcripts if a degree is listed on your application. Unofficial transcripts are accepted.

Why does the job exist?

This position is responsible for managing the fiscal aspects of all the additional programs as well as the current programs. This includes the preparation and approval of all final award letters and supplemental instructions to school districts and charter schools to ensure they are in alignment with the federal grant notifications and ensure they meet all federal requirements. Other duties include the review and calculation of carryover and final allocation amounts. Ultimately this position is responsible for monitoring and analyzing multiple and complex federal and state programs which includes the review and approval of budgets, budget adjustment requests, requests for reimbursement, reconciliations, processing payment vouchers, and journal vouchers through the SHARE accounting system.

How does it get done?

Supervision, coordination and review of daily workflow of the Fiscal Grants Management Bureau staff through generation and analytical review of production reports for reimbursement requests and providing direction to bureau staff and program personnel. Review and approve budgets, purchase orders, and oversee allocations from various federal and state funding sources. Provide team leadership and development of bureau staff through documentation of EDAs and monitoring staff production. Provide accounting support for external subsidiary accounts payable system through preparation of variety of financial reports, implementation of accounting principles and cash management policies and reconciliation of allocations to encumbrances. Includes but not limited: Awards/Allocations/Carryover/Project Recons/BARs/RfRs/Encumbrances/Vouchers/Performance Measures.

Who are the customers?

Public school districts and charter schools, postsecondary institutions, Bureau of Indian Education institutions, and regional education cooperatives.

Ideal Candidate

Public school districts and charter schools, postsecondary institutions, Bureau of Indian Education institutions, and regional education cooperatives.

Minimum Qualification

Bachelor's degree and seven (7) years of relevant experience as it relates to the essential duties of the position. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling eleven (11) years may substitute for the required education and experience.

Employment Requirements

Must possess and maintain a valid driver's license.

Working Conditions

Work is performed in an office setting with exposure to Visual/video display terminal (VDT) and extensive personal computer and telephone usage with extended periods of sitting. Some occasional travel is required for meetings, conferences, and compliance monitoring.

Supplemental Information

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Agency Contact Information: Valerie N. Padilla 505/ 538-0215 or Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.