Manager - HR & Admin

J ob Title: Manager - HR & Admin

Designation : Manager – HR & Administration

Department: Human Resources & Administration

Reaporting To : General Manager – HR & Administration

Job Summary The HR & Admin Manager is responsible for managing all human resources and administrative functions for corporate offices and solar project sites. The role ensures effective manpower planning, recruitment, employee relations, statutory compliance, payroll coordination, site administration, welfare, and general administrative support to enable successful execution of solar EPC projects.

Key Responsibilities

• Develop and implement HR policies and procedures in line with company objectives.
• Manage end-to-end recruitment for corporate and project-site positions.
• Coordinate employee onboarding, induction, transfers, and exit formalities.
• Support performance management, employee engagement, and training initiatives.
• Maintain employee records, attendance, leave management, and HR documentation.
• Coordinate payroll inputs, attendance, overtime, and final settlements with the payroll team.
• Address employee grievances and promote a positive work environment.
• Ensure compliance with labour laws and statutory regulations.

Administration

• Oversee administration of corporate offices and project sites.
• Manage office facilities, housekeeping, security, transportation, accommodation, and travel arrangements.
• Coordinate vendor management and facility service contracts.
• Administer office assets, stationery, and utility services.
• Support mobilization and demobilization of project-site resources.
• Ensure proper maintenance of company vehicles, guest houses, and site offices.
• Maintain administrative records and documentation.

Compliance

• Ensure compliance with labour laws, Shops & Establishments Act, PF, ESI, Contract Labour Act, Minimum Wages Act, and other applicable regulations.
• Coordinate statutory inspections and maintain required registers and records.
• Support internal and external audits related to HR and administration.

Coordination

• Work closely with Project Managers, Department Heads, Finance, Procurement, and Site Teams to meet manpower and administrative requirements.
• Coordinate with recruitment agencies, contractors, government authorities, and external service providers.

Qualifications

• MBA/MSW/PGDM in Human Resources or a Master's Degree in HR, Business Administration, or a related field.
• 8–12 years of experience in HR & Administration, preferably in Solar EPC, Infrastructure, Construction, or Manufacturing industries.

Technical Skills

• HRMS and payroll systems.
• Recruitment and talent acquisition.
• Labour law and statutory compliance.
• Microsoft Office (Excel, Word, PowerPoint).
• Vendor and facility management.
• Employee engagement and performance management.

Behavioral Skills

• Strong leadership and people management.
• Excellent communication and interpersonal skills.
• Problem-solving and conflict resolution.
• Planning and organizational skills.
• Decision-making and stakeholder management.
• Ability to manage multiple project sites.

Key Performance Indicators (KPIs)

• Timely recruitment and manpower availability.
• Employee retention and engagement.
• Statutory compliance with zero major non-conformities.
• Payroll and attendance accuracy.
• Efficient administration of project sites and corporate offices.
• Employee grievance resolution within defined timelines.
• Cost-effective management of administrative operations.