MANAGER OFFICE

About the role

This position is responsible directly to the Owner/Director and requires a high level of precision, integrity, and confidentiality. The role involves managing and overseeing all administration and database of Owner's assets and ownership.

Key responsibilities

• Manage and oversee all administration and database of Owner's assets and ownership
• Perform recording, updating, grouping, verification, and systematic filing of data
• Manage ownership documents including assets, vehicles, property, companies, investments, contracts, permits, taxes, insurance, and supporting documents
• Develop and maintain master database of assets and documents for easy searching, monitoring, and updating
• Control document validity periods, payment obligations, taxes, renewals, and other important administration
• Create reminder systems for document expiration and Owner's obligations
• Ensure alignment between digital data and physical documents and maintain proper archive management
• Manage document access rights and protect security and confidentiality of Owner's personal and ownership data
• Supervise administrative staff and ensure data management SOPs are implemented consistently
• Coordinate with notaries, banks, insurance companies, tax consultants, vendors, and related parties based on Owner's instructions

About you

• Minimum S1 education, preferably in Management, Business Administration, Accounting, Law, or related field
• Minimum 5 years of experience in administration, office management, legal administration, asset administration, or document management
• Highly detail-oriented in handling numbers, names, dates, document status, and ownership information
• Proficient in Microsoft Excel and/or Google Sheets
• Able to create databases, monitoring dashboards, checklists, and structured filing systems
• Understanding of basic asset administration, document legality, contracts, taxes, banking, or insurance is an added value
• Strong leadership, coordination, communication, and problem-solving abilities
• Able to work independently, manage priorities, and report directly to Owner
• High integrity and willing to sign NDA/Confidentiality Agreement
• Committed to information security, confidentiality, and data accuracy