Manager - Planning

Project Planning

Collaborate with other departments to develop comprehensive project plans and schedules.

Analyse project requirements, scope and specifications to identify key deliverables and milestones.

Ensure alignment of project plans with company objectives, regulations and customer requirements.

Ensure proper planning of 3Ms (Manpower, Material and Money/Funds).

Identify and address potential risks, constraints and challenges during the planning phase.

Project Coordination

Collaborate with cross-functional teams to ensure seamless project execution.

Facilitate effective communication and coordination among team members and stakeholders.

Participate in project meetings, progress reviews and construction site visits to monitor project status and resolve issues.

Coordinate with procurement teams to ensure timely availability of materials, equipment and services.

Contractor Billing Management

Review contractor invoices and verify accuracy, completeness and compliance with contractual agreements.

Coordinate with internal stakeholders to ensure timely receipt and processing of contractor invoices.

Resolve any billing discrepancies or issues with contractors including conducting investigations, reconciliations and communicating findings to the relevant parties.

Organize a system for tracking contractor invoices, payments and related documentation.

Process contractor payments in accordance with established procedures and timelines.

Budget Management

Establish and manage project budgets in alignment with the approved financial guidelines.

Monitor project expenditures and track budget utilization throughout the project lifecycle.

Identify and address budget variances, cost overruns and deviations from the approved budgets.

Collaborate with finance and accounting teams to ensure accurate financial reporting and cost control.

Documentation and Reporting

Prepare and maintain accurate project documentation including project plans, schedules and reports.

Generate periodic progress reports, bar charts, highlighting project status, budget utilization and key performance indicators.

Provide regular updates to top management on project progress, risks and budgetary implications.

Ensure compliance with documentation standards, regulatory requirements and company policies.

Continuous Improvement

Stay updated with industry best practices, construction technologies and billing techniques.

Identify and implement process improvements to enhance the efficiency and accuracy of planning and billing activities.

Participate in post-project reviews and lessons learned sessions to identify areas of improvement for future projects.