MANAGER - SECRETARIAL

Key Responsibilities

• ESOP (Employee Stock Option Plan) Management – L&T
• Assist in processing ESOP grants, vesting, and exercise activities.
• Maintain updated ESOP records and coordinate with internal stakeholders, employees, and RTA (Registrar & Transfer Agent).
• Support in preparing ESOP-related MIS, ensuring accuracy and compliance with company policies and statutory guidelines.
• Handle employee queries related to ESOP status, documentation, and timelines.
• Department Budgeting
• Support the preparation, consolidation, and monitoring of the Secretarial Department's annual budget.
• Track monthly/quarterly expenditure and ensure alignment with approved budgets.
• Assist in variance reporting and flag any deviations or required budget revisions.
• Coordinate with Finance for budget submissions, approvals, and updates.
• Dividend Reconciliation
• Assist in reconciliation of dividend payments, unclaimed dividends, and related financial records.
• Coordinate with RTA, Finance, and internal stakeholders for verification of dividend disbursements.
• Maintain updated records of dividend payouts and support in reporting to regulatory bodies, as required.
• Support in resolving shareholder queries related to dividends.
• Bills Processing & Department Monitoring
• Process vendor bills, invoices, professional fee statements, and ensure timely payments.
• Maintain accurate logs of bills processed and track status with Accounts/Finance teams.
• Assist in monitoring departmental expenses and ensuring compliance with internal financial policies.
• Support vendor coordination and documentation requirements.
• Assistance to the Secretarial Team
• Provide administrative and compliance-related support to the Company Secretarial team.
• Assist in maintaining statutory registers, filings, and documentation in line with Companies Act and SEBI requirements.
• Manage correspondence, document control, and coordination with cross-functional teams.