Manager, Secretarial

Job Purpose

The role’s purpose is to act as the Company Secretary for assigned companies including leading statutory compliance with the Companies Act 2016, managing operational governance risk related to secretarial and provide solutions and mitigation to such risks.

Job Accountabilities

1. To act as named Company Secretary for assigned companies to manage and provide secretarial and governance advice (e.g. Companies Act 2016, AMLA and etc) to Board members and Management.
2. To coordinate and organize all Board Committees, Board and Shareholders’ Meetings (physical and virtual), Management Meetings, including attending meetings, taking meeting minutes, disseminating the respective decisions/advice to the stakeholders and providing advisory support to the Chairman of the meeting, where necessary. The role also includes reviewing reports and minutes prepared by external service providers.
3. To review proposal papers to be submitted for the Board / Board Committees and Shareholders and highlight to the Management the risks/exposures involving possible breaches/non-compliance with the Companies Act 2016 or other applicable regulations/governance practices; and suggesting solutions (where possible) to mitigate them.
4. To assist Directors in discharging their duties and compliance with corporate legislation and governance requirements and update Directors and Management on latest developments, where applicable.
5. To collaborate and work closely with all stakeholders (internal and external) including authorities (such as CCM) to ensure completeness of papers/proposals, statutory submissions and compliance.
6. To undertake and support the improvement of secretarial practices and strategies to enhance efficiency and corporate governance and to prepare any proposals under the purview of Secretarial for the Board’s approval.
7. To support the Head of Department in providing on-the-job coaching, guidance for development and assist in the monitoring of performance of the Secretarial Team for a smooth flow of daily secretarial operations while maintaining a high-performance culture
8. To maintain proper safe-keeping of registers and statutory secretarial records of portfolio companies as required by law and to undertake such departmental managerial duties, projects or assignments as the Head of Secretarial may direct.

Requirement

• Minimum 8 years’ working experience in corporate secretarial practice
• Conversant with the Companies Act 2016, Malaysian Code of Corporate Governance and other relevant regulatory laws, regulations and guidelines in connection with company secretarial matters.
• Detail-oriented, responsible, analytical and able to multitask and work under pressure in a fast-paced environment.
• A good team player and proficient in both written and spoken English and Bahasa Malaysia.
• A decision maker who applies critical thinking and well-thought-out solutions to resolve issues.
• Good stakeholder management.
• Proven experience in corporate exercises, governance transformation initiatives, mergers & acquisitions, joint ventures and strategic transactions is an advantage.