Manager Space Planning

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Learn more about working at Beth Israel Deaconess Medical Center

Manager Space Planning

Boston, Massachusetts

Organization Facility: Beth Israel Deaconess Medical Center Category: Planning, Design, & Construction Job ID: JR79308 Date posted: 06/18/2025

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Job Type: Regular Time Type: Full time Work Shift: Day (United States of America) FLSA Status: Exempt When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: Manage campus space planning and space programming for the Medical Center. Compile and evaluate requests and make recommendations on efficient space utilization in the Medical Center. Investigate and recommend the purchase and transition to a new space management/ asset management software. Supervise and provide project guidance to the Sr. Space Planner and Space Planning Associates. During larger capital projects, build consensus and facilitate decisions from the medical center staff and leadership to provide programming and planning information to consultants in a timely manner to keep projects on schedule. Job Description: Essential Responsibilities:

• Meet with Medical Center staff and leadership including Senior Vice Presidents, Divisional Chiefs, and Departmental Chiefs to determine spatial needs. Conduct planning workshops to develop and/or provide efficient schemes to fulfill needs in a space deficient environment.
• Evaluate requests from Medical Center staff, plan projects with input from requesting parties to maximize operational efficiency of their space and coordinate the execution/construction of those planned projects. Manage vendors, engineering consultants, contractors and work with various Medical Center support departments to coordinate project completion.
• Oversee the space management database system. Coordinate, analyze and report on space needs and utilization. Perform in-depth analysis, test fit scenarios, and develop policies and metrics for space. Conduct studies, research, and compile data to prepare comprehensive facilities use and feasibility data to be used for campus planning, capital improvement, and long-range planning.
• Supervise Space Planning Associates to help support Medical Center staff regarding space utilization and planning. Perform audits of information submitted by departments throughout the Medical Center to ensure all spatial data is current and is reflected in the Facilities department electronic drawings and spatial database.
• Oversee the documentation and coordination of architectural and space allocation/use changes made by Facilities department Project Managers once projects or relocations have been completed. Review space requests against space standards for proper and efficient space utilization.
• Has the authority to direct and support employees daily work activities. Has authority to undertake or recommend the following employment actions: hiring, termination, corrective action and performance reviews. Direct Reports: 2-3 Indirect Reports: None

Required Qualifications:

• Bachelor's degree required. Bachelor's degree in Architecture or Planning preferred.
• 8-10 years related work experience required and 0-1 years supervisory/management experience required
• Demonstrative ability to achieve results collaboratively.
• Experience in organizational planning.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Preferred Qualifications:

• Experience in hospital planning.

Competencies:

• Decision Making: Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.
• Problem Solving: Ability to address problems that are broad, complex and abstract, often involving Medical Center-wide issues and requiring substantial creativity, resourcefulness, staff engagement, Lean diagnostic techniques, negotiation and diplomacy to develop solutions.
• Independence of Action: Ability to set goals and priorities for functional area. May make recommendations for department policies, practices and programs. Manager or Director provides broad guidance and overall direction.
• Written Communications: Ability to communicate complex information in English effectively in writing to all levels of staff, management and external customers across functional areas.
• Oral Communications: Ability to verbally communicate complex concepts in English and address sensitive situations, resolve conflicts, negotiate, motivate and persuade others.
• Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
• Team Work: Ability to lead collaborative teams for larger projects or groups both internal and external to the Medical Center and across functional areas. Results have implications for the management and operations of multiple areas of the organization.
• Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Physical Nature of the Job: Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

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Why join Beth Israel Lahey Health? If you’re looking for a career where you can make a difference and explore your potential, Beth Israel Lahey Health is the place you belong. Our system includes a network of hospitals, physician practices, outpatient centers, and other healthcare facilities and we offer a broad range of careers in direct patient care, environmental services, registration, finance and many other fields. We are focused on providing compassionate and personalized healthcare with a strong reputation for clinical excellence and research and offer diverse opportunities for career growth and development. Conveniently, we have many locations in communities across Eastern Massachusetts and Southern New Hampshire. At Beth Israel Lahey Health, we see you for all that you are – your experience and your dreams. Explore our open opportunities and find out why so many have already chosen to join our team. View All Opportunities

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