Manager, Special Projects, Culture & AI Enablement

About Xpedition Media, Inc.

At Xpedition, telling great stories is at the heart of everything we do. Each day, our team works together to produce heartfelt, human-driven content and events for clients like Google, Adidas, YouTube, fitbit, RingCentral and Discovery+.

About the role

We are looking for a highly organized, people-centered operator to lead cross-functional special projects, help intentionally build and steward our company culture, and drive the responsible integration of AI tools across the organization.

This role operates at the intersection of execution, organizational experience, and systems enablement. The ideal candidate brings structure to ambiguity, independently drives initiative from conception through long-term adoption, and exercises sound judgment in aligning people, process, and technology with business objectives. The position partners closely with executive leadership, operations, creative teams, and individual contributors to ensure enterprise initiatives are strategically designed, effectively implemented, and sustainably governed. executed well and that new tools, including AI, are introduced in a way that feels practical, ethical, and empowering.

What you'll do

• Special Projects

Lead and oversee cross-functional initiatives sponsored by leadership (e.g., operational improvements, finance projects, internal launches, pilot programs). Define project scope, timelines, objectives, milestones, and ownership. Exercise independent judgment in prioritizing initiatives, allocating resources, and mitigating organizational risk. Prepare updates, summaries, and materials for leadership reviews. Act as a connector across teams to keep work moving forward. Drive and spearhead the end-to-end execution by taking full lifecycle ownership from initial scoping through long-term maturity. Act as the primary driver of sustained momentum, ensuring that pilot programs and internal launches transition into successful, permanent fixtures of the organization’s roadmap. Serve as a cross-functional liaison to align business units and ensure accountability.

• Culture & Engagement Programs

Design the structured adoption of company-wide culture initiatives (e.g., onboarding experiences, team activities, recognition programs). Partner with leaders to translate company values into day-to-day behaviors and practices. Lead planning and governance of internal meetings internal meetings, off-sites, and engagement activities. Gather feedback through surveys, listening sessions, or informal check-ins and help translate insights into action. Oversee internal communications that reinforce transparency, connection, and belonging.

• AI Strategy & Enablement

Direct the rollout and adoption of approved AI tools across teams. Partner with Operations and leadership to document best practices, guardrails, and use cases. Develop simple training materials, guides, or office hours to support responsible AI usage. Act as a point of coordination for AI-related questions, feedback, and improvement ideas. Monitor how AI tools are being used and surface insights or opportunities to leadership. Help ensure AI usage aligns with company values, client expectations, and ethical standards

Qualifications

• 5–8+ years of experience in operations, project management, internal programs, or similar roles
• Experience supporting cross-functional initiatives and working with senior leaders
• Strong organizational skills and consistent follow-through
• Clear, thoughtful, written and verbal communication
• Comfort introducing new tools or processes and helping others adopt them
• Curiosity and openness to AI and emerging technologies
• High emotional intelligence, discretion, and sound judgment
• Ability to balance structure with flexibility in a fast-moving environment
• Bonus: Experience in a creative agency, production company, or client-facing environment

Compensation & Benefits

• $100,000 annual salary (exempt, full-time)
• Comprehensive benefits package including:
• • Medical, dental and vision insurance
  • Paid time off and company holidays
• Flexible work environment
• Collaborative, creative, and supportive team culture